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Medair

Medair

Medair

Medair brings life-saving relief and rehabilitation in conflict areas, disasters, and other crises by working alongside the most vulnerable.

Professional

Location:
Juba, South Sudan

Posted:
8 Jun 2014

Deadline:
Opportunity has expired

Compensation details:

Refer to job description at:

http://relief.medair.org/en/jobs/positions/logistics-manager-sds/

Employer tags:
Industry:
Charity
Esc Factor:
Social Impact
Aec22680 afb3 4a08 9c3f 7204378a63d0

Logistics Manager - South Sudan

A keen, energetic and compassionate team player needed to manage relief projects

Juba, South Sudan

Visa/Work Permit sponsorship may be available for this opportunity

Compensation details:

Refer to job description at:

http://relief.medair.org/en/jobs/positions/logistics-manager-sds/

Job Type:
Full-time
Level:
Senior Level
Escape Factors:
Exotic
Function:
Logistics
Communications
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Role and Responsibilities

Overseeing the provision of the logistical support for the programme, the Logistics Manager is responsible for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. Provide strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information, reporting and accountability requirements are met. Play an important role in external representation, legal compliance, team leadership and capacity building of logistics staff. 

 

Project Overview

Multi-sector relief and rehabilitation programme including: provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan.

Workplace         

Juba, South Sudan. Take a look at Medair’s work in South Sudan.

 

Starting Date

August 2014

 

Initial Contract Details

Full time, contract of 24 months

 

Key Activity Areas

Logistics Management – Supply Chain

  • Provide technical oversight and ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards.  To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities. 

  • Provide logistical support to all field bases by regular communication and field visits.

  • Share information on the assessments and proposed interventions, providing overviews of logistics requirements for the development of project proposals and subsequent projects.

  • Manage the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner.

  • Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure supplier qualification procedures are adhered to and a supplier database created and maintained reflecting supplier status.

  • Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations, conduct periodic ‘spot checks’ and put systems in place to increase stock reliability.

  • Ensure the most cost effective, reliable and tracking of international and national transportation of freight by land, sea and air, and that it is in line with budgets and needs.

  • Maintain accurate filing systems, with documented and supported records of logistics transactions for audit purposes, and submit logistics reports to in-country management teams and HQ logistics contact.

 

Logistics Management - Resources

  • Ensure the management of vehicle fleet is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Liaise with security personnel on security-related transport issues. Supervise and all matters regarding all types of equipment and assets including communication, IT and power.

  • Support the proper management of existing field bases, establishment of new ones and closing of existing ones if required.

  • Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

 

Representation

  • Proactively engage with suppliers, partners, local authorities, NGOs, clusters and other stakeholders, in order to plan, organize and schedule distribution of goods and material and to ensure good coordination and adequate information sharing, address common concerns and seek solutions.

 

Financial Management

  • Compile, validate and monitor the logistics component of all base and project budgets.

     

Staff Management

  • Manage staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.

  • Ensure that all logistics and relevant programme staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching.

 

Quality Management

  • Review, develop and implement (as applicable) systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud.

 

Qualifications

  • Prof. qual. in Logistics or training in Supply Chain Management, Business Management or related field

 

Languages

  • Strong working knowledge of English (spoken and written)

 

Experience / Competencies

  • Min 2 years relevant logistics and management experience in emergency and/or development context

  • Budget management experience and ability to prepare timely, complete and accurate financial reports

  • Experience working in a cross-cultural setting, preferably in the logistics sector

  • Experience in supporting projects in health, shelter and/or WASH and distribution of NFI’s desirable

  • Advanced planning, coordination, assessment, analytical and problem solving skills

  • Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory management of procurement rules from US, EU, UN and other agencies

  • Strong leadership and project management skills; strong organisational abilities

  • Diplomatic, especially for working with authorities and suppliers

 

 Medair Standard Working Requirements for the Field

  • Experienced professionals in a relevant field; Overseas intercultural experience

  • Commitment to the Medair values

  • Strong working knowledge of English, spoken and written

  • Working knowledge of French, spoken and written, for French-speaking field programmes

  • Single or married (with no children under 18). If married, your spouse must also apply.

  • Successful completion of Medair Relief & Recovery Orientation Course (ROC)

  • Reflect the vision and values of Medair with team members, local staff, beneficiaries, external contacts

  • Able to live and work in a multicultural team under difficult conditions

  • Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit


Working Conditions

  • This is a field position based in Juba.

This opportunity has expired
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