Team Coordinator

ABOUT US

The world is changing fast and organisations must adapt to rapidly shifting contexts. To survive, they need to find new ways to stay relevant, generate new value, increase productivity, and innovate more quickly than they ever have before. To thrive, they need to do all of this in a way that creates a better future for all people and planet.

Leaders of such organisations will be those who are able to not only navigate complexity but to catalyse that better future. They will have the skills, courage and wisdom to look beyond their own organisational boundaries, seek new perspectives, adapt and learn quickly, and act despite ambiguity.

We have a bold mission: to help leaders build organisations which accelerate the transition to a future in which people and planet thrive.

DEVELOP LEADERS

We run world-class leadership programmes – building a movement of hundreds of senior leaders committed to mobilising their organisations to tackle the most important challenges faced by society.

SUPPORT CHANGE

We partner with major organisations to help them place responsibility and purpose at the heart of their culture, leadership and decision making.

BUILD THE MOVEMENT

We recognise that we are one part of the solution and work tirelessly with others to drive the change we want to see in the world.

THE ROLE

We are excited to launch our search for a team coordinator to work in a pivotal role across the Forward Institute. We’re looking for somebody that can demonstrate proactivity and high levels of organisation, to bring centralised support across the organisation and supercharge our impact.

This role will give a unique opportunity to develop a great insight into a purpose driven organisation and help drive real impact through supporting our team. The role will sit within operations and will support across our Delivery Team.

In any given week you will be working across numerous projects. For example you may be helping to coordinate an in-person event with senior leaders, ensuring we deliver a high quality event, supporting with the administration around a project including diary management, expenses and invoicing, and supporting with partner meetings including ensuring our database is up to date. The varied nature of the role means you will need to be highly organised, able to provide administrative excellence across, whilst contributing to the success of the team.

YOU WILL BE RESPONSIBLE FOR

Diary Management: Managing diaries and travel schedules and supporting senior members of the team to work efficiently. Track actions and initiatives and follow up

Meeting Support: Preparing, editing correspondence and documentation for meetings, including drafting agendas, documenting actions

Administrative Support: Managing expenses, travel, contracts, invoicing and other general admin, as required

Process Improvements: Particularly in relation to time tracking and capacity planning Event Organisation: Coordinating venue bookings, catering and travel arrangements, equipment and supplies to ensure high quality events are delivered

Event Support: Assisting during events to ensure everything runs smoothly

Data Entry: Using Salesforce to update information including partner notes and project tracking

Supporting EDI Initiatives: opportunity to join the internal EDI team and help deliver on our EDI commitment

ABOUT YOU

We don’t expect the person we hire to have ALL the following but hopefully this gives you a sense of what would enable you to thrive in this role and in our team:

APPLY IF YOU...

You are passionate about purposeful and responsible business - fascinated by different organisations and sectors and would appreciate the opportunity to be a part of working with some of the UK’s most influential organisations

Care deeply about building a better world - and helping large organisations better live their values, and love the idea of working somewhere people share your values and are fully focused on making a meaningful impact on the world

Have an understanding and passion around EDI (Equity, Diversity, and Inclusion) - you may have played a role in contributing to and supporting EDI initiatives, and will approach work through an inclusive and equity focused lens

Are highly organised and enjoy getting into the detail - able to demonstrate brilliant organisational skills, managing tight deadlines and competing priorities

Are process driven - enjoy following and initiating processes, and could enhance productivity and support the teams success

Thrive in collaborative environments - you would be working closely with teams and stakeholders to ensure seamless communication and coordination across multiple projects Are proactive and solutions-oriented - always thinking ahead to anticipate challenges and find ways to improve systems and processes, are adaptable and flexible without losing focus on quality

Have excellent problem-solving skills - able to troubleshoot issues independently while knowing when to ask for further support

YOU’LL LOVE IT HERE IF YOU...

You are optimistic and realistic about building a better world through responsible leadership

You want to be exposed to a variety of functions within a business, and learn from the team around you and beyond

You want to forge real collaboration, bringing positive intent to every situation

You are curious and always open to the insights and perspectives of others

Thrive working in a fast-paced environment, are happy to work without a big support structure around you, and would like to grow with a small but ambitious organisation

BENEFITS

CORE DETAILS

Salary: 27,000 – 35,000 depending on experience Start date: To start as soon as possible

OTHER BENEFITS

Private health insurance with Vitality (which also provides discounted gym membership) Pension allowance (5% employer contribution)

Generous holiday allowance (30 days paid holiday + volunteer days + bank holidays) Hybrid working, with an allowance for setting up your home working environment

An intense but fun working environment. We’re a growing and ambitious team who love our work and making a big impact

Working for an organisation where we take our values and purpose seriously, and work hard to practice what we ‘preach’

An opportunity to observe systemic change as it happens and be part of the team working out how big business can have a positive impact on the world

We invest in our people: not just through benefits but through training and development and promoting our team

All our team have access to world-class development opportunities and an amazing range of speakers – from senior leaders like Dame Eliza Manningham-Buller (former Director General of MI5) to entrepreneurs like Sir Tim Smit (Founder of the Eden Project) to thought leaders like June Sarpong (Head of Creative Diversity at the BBC)

You can find our full benefits including our family policy here.

LOCATION

Our office is near Holborn, within easy walking distance of several over- and underground stations. We expect the team to split their work between the office and home.

TO APPLY

Diversity and Inclusion is important to us. Growing, maintaining, and promoting greater diversity across all areas of our work is a key priority for us in the next phase of our development. We are committed to increasing the diversity of perspectives and lived experience that inform our work and elevate those perspectives in the conversation about responsible leadership. We welcome applications from a wide range of candidates, including those with lived experience and background of marginalised communities.

TO APPLY: Please send your CV and answers to the following questions, in written or video format following this link explaining;

1.What most excites you most about the Forward Institute’s mission; and

2.Why are you interested in the role of Team Coordinator and how would you bring your

skills to the role

Applications without an answer to the cover letter questions will not be considered. The deadline for submissions is 21st October. You will need to hold any relevant Visas/Work permits.

We will be interviewing on a rolling basis with interviews starting the week beginning 21st October.

We want to make this recruitment process as inclusive and accessible as possible. Please get in touch with [email removed - click apply for more details] to discuss any specific requirements or queries you have that relate to inclusion. This might be related to a protected characteristic, accessibility requirement or communication preference. We offer reasonable adjustments for the interview process and on the job. Please also get in touch if you have any other questions.