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Join Mary's Meals International as a Personal Assistant and contribute to changing the lives of over 2.4 million children by supporting our key operations in a flexible work arrangement.
Overview
Salary £29291
Location Glasgow United Kingdom
Nomad Friendly? 
Expires Expires at anytime
Mary’s Meals International, a value-driven movement changing the lives of over 2.4 million children through providing nutritious daily meals in education institutions, is seeking a competent and resilient Personal Assistant for our Risk & Governance function.
Role Summary:
- Efficient and effective support to our Chief Growth Officer, Chief Operations Officer and Chief People & Governance Officer
- Diary management, attending meetings, taking minutes, event coordination and undertaking specific projects.
- Assisting in the organisation of board meetings, teleconferences, travel itineraries and event planning.
- Conducting background research and providing reports on various subjects.
- Handling emails, calls, correspondence and drafting official documents.
Role Requirements:
- Robust experience as a Personal Assistant
- Excellent interpersonal and communication skills
- Exceptional organisational skills to manage scheduled and unplanned support
- Experience in working with stakeholders across various geographies and cultures.
- Commitment to safeguarding and adhering to high standards of professionalism and confidentiality.
Application Process Details:
- Click apply and submit your CV and a brief cover letter expressing your interest in working with Mary’s Meals and how this role aligns with your career goals.
Salary: £29,291 plus benefits
Mary’s Meals International is recruiting for an experienced Personal Assistant to join our Risk & Governance function. Reporting directly to the Support Services Lead, you will be responsible for providing efficient and effective support to our Chief Growth Officer, Chief Operations Officer and Chief People & Governance Officer, with ad hoc support to other members of the Executive Leadership Team (ELT). In this fast paced and varied role, you will work closely with our Boards, Committees and Leadership teams, providing a variety of support including: diary management, attending meetings, taking minutes, managing follow up actions, event coordination, maintaining systems and processes and undertaking specific projects as required.
Key responsibilities & activities:
· Assess ELT priorities and re-directing calls, enquiries and requests as necessary.
· Drafting emails and other correspondence, proof-reading, and writing reports.
· Managing emails, phone calls, post, general correspondence, reports, minutes of meetings, forms and compiling address lists.
· Carrying out background research and providing reports on various subjects.
· Attending Board meetings for Programme Affiliates, and MMI Board meetings in the absence of the Support Services Lead, taking minutes at the same and preparing follow-up actions for circulation.
· Organising internal and external meetings and teleconferences, including booking venues, arranging accommodation, preparing agendas and meeting papers, disseminating meeting papers and liaising with board members.
· Organising and preparing complex travel itineraries and making all travel and accommodation arrangements necessary for the ELT and other key personnel as required.
· Undertaking projects from time to time on behalf of the ELT - examples include organisation of events.
· Attending monthly ELT meetings in person in Glasgow.
· Attending sub-group meetings within each of the core pillars, including Senior Leadership Meetings, safeguarding committee meetings and other core committee meetings; taking minutes at the same and preparing follow-action
With fantastic interpersonal skills and robust experience as a Personal Assistant, you will thrive in a varied, fast paced role and will utilise your exceptional organisational skills to manage the balance of scheduled work with provision of unplanned support. With great communication skills, you will work closely with a range of stakeholders across a variety of geographies and cultures. Confident, competent, resilient, with a solution-focussed approach, you will have the ability to take on a variety of projects with a high level of competence and confidentiality.
We offer a flexible work arrangement and are happy to accommodate a hybrid work style that supports a work-life balance. However, due to the nature of the role, regular attendance at our Glasgow office will be necessary, so the position requires proximity for commuting.
About us:
child receives a nutritious daily meal in a place of education. We continue to change the lives of over 2.4 million children who today will receive a Mary’s Meals. We are a values driven movement and believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values, Mary’s Meals is fully committed to a culture of safeguarding.
Mary’s Meals is committed to preventing any type of unwanted behaviour at work and we expect all the Mary's Meals family to share this commitment and work in the best interest of the communities we serve. Our safe recruitment practices ensure that only those that are committed to our high standards join our movement.
How to apply:
If you would love to use your skills, talents and experience to be part of positive change in the world, we would love to hear from you. Please click Apply to submit your CV and a short covering note, telling us why you want to work with Mary’s Meals, and why this role is a great fit for you.
Closing date for applications is Tuesday 28th January 2025.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible
