Arrival Education

Head of Operations

We help leading businesses unlock the Diversity Dividend.

Job Description

Working closely with Arrival’s leadership team, our new Head of Operations will be accountable for ensuring that we have the operational infrastructure needed to support our small, but fast-growing team to deliver ambitious commercial and social impact goals.

This is both a hands-on and strategic role that is critical to the success of the business and the fulfilment of Arrival’s social mission.Your remit is broad. Whether implementing systems, processes and hardware that make it much easier for our sales, client services and delivery teams to deliver exceptional work; developing a flexible hybrid work solution that meets the needs of the business whilst being mindful of the needs of the team; finding and working with great suppliers; professionally managing all client contracting and procurement processes; reviewing team productivity against budgets; building robust client budgets; ensuring that we have the appropriate governance and compliance; or trouble-shooting any urgent systems or hardware issues - your week will be a combination of the operational nitty-gritty needed to run a small business and the much bigger strategic thinking required to build a market-leading business.


Role Purpose

The overarching objective for this role is to ensure that we have the organisational infrastructure that will deliver fast, sustainable growth.


Hours

We are flexible as to whether the role is a 5-day or 4-day role. We also offer a flexible working schedule. We are open to someone working 4 days over 5 to fit around school hours for example.


Location

This role is currently remote/ home-based, however, we do expect to return to some in-person office work late 2021-early 2022, in London. We do not anticipate this to be full-time (probably on a needs basis).


Key Responsibilities

1. Systems Infrastructure:

(i) Existing Tech/Systems Management

  • Review the outsourced service provision and monitor service and performance to ensure fit for purpose
  • Ownership of the IT estate, including ordering and disposing of kit.
  • Managing overall access, permissions and security for our cloud-based software estate (Slack, Xero, G-Suite, lastpass etc) and troubleshooting issues.
  • Train and support the team in using current systems, ensuring consistency and effectiveness of use and rapid trouble-shooting of systems and hardware issues that arise

(ii) New Tech/Systems

  • Work with colleagues to identify and procure the most appropriate tools to meet our needs, can be easily rolled-out and which effectively integrate with our varied cloud based systems
  • Develop and design in-house solutions to support operational effectiveness
  • Manage all aspects of new system implementation, ensuring that new systems are embedded in our day-to-day

2. Supplier Management

  • Manage contracts with suppliers, including negotiating balanced contracts with suppliers, recording exceptions to our preferred terms, ensuring value for money
  • Managing day-to-day requests of core service providers

3. Client Procurement Process Management

  • Manage all aspects of a new client's procurement process
  • Ensure we have balanced ts and cs

4. Working environment and facilities management

  • Work with the leadership team to identify an office strategy that balances the needs of the business with team needs and manage all related facilitates management
  • Lead on identifying and implementing employee benefit partnerships
  • Organising all logistics for team and company events
  • Management of all aspects of day-to-day Health & Safety and wider risk management, including risk assessments
  • Management of essential insurance policies
  • Ensuring that all team members have the necessary equipment to support effective and healthy home working.

5. Project Budget Management

  • Providing the Client and leadership team with up-to-date budget informatoin (actuals vs forecasts) and leading on internal pricing

6. Providing Information Analysis and Operational Support to the Leadership Team

  • Providing the leadership team with relevant information analysis (such as performance vs budgets) to help make effective decisions

7. Governance

  • Create a light-touch approach to delegated authorities to support organisational growth
  • Secretary for Board meetings, gathering and producing relevant information for quarterly meetings, producing notes, coordinating minutes and meetings.


What we are looking for from you in your first 3 months

You will have:

Identified key systems needs and worked with the team to select the best solutions

Developed a flexible working environment solution that meet the needs of the business and our people

Become someone the team turns to make their working life easier, more enjoyable and more productive

Skills & Experience

  • Relevant operational experience working in a small/ medium sized business.
  • Experience in designing and procuring systems that meet organisational needs.
  • Comfortable using a variety of cloud-based work tools (G Suite, Slack, Calendly, Lastpass, Trello, Asana etc)
  • Supplier management (SME)
  • Business Information Analysis
  • (Desireable) Procurement/ Contract management (Blue-Chip Corporates)


What you need to be successful in this role

To be successful in this role, you need to be strongly connected to our core purpose and mission. You are commercial and entrepreneurial. You are commercially-aware, and market-attuned, and enjoy the freedoms and responsibilities of working in a small team, without a large corporate infrastructureYou are strategic, with the ability to visualise what we need to be successful, with the operational know how to do it. You will also need to enjoy balancing big strategic conversations with the day-to-day admin needed to run a small business.You are able to operate in a fast-paced, constantly evolving small-team environment, with little infrastructure - and be able to identify and prioritise the highest impact activities in the short-term, whilst building the key processes and systems that will build solid growth foundations. You get a kick from making sense out of chaos, bringing a pragmatic approach to finding the most suitable solution for our needs. You are comfortable with a lite-touch management approach, and can effectively set and drive your own priorities. You take responsibility for your performance. You think ahead and enjoy overcoming obstacles.You are an effective communicator. You listen carefully to others, understanding what they're trying to achieve. You're able to translate this insight into engaging and compelling proposals that win Arrival new business.You are a relationship builder. You build and maintain effective relationships, internally and externally, to achieve our organisational goals.You show effective leadership. You lead from the front, are non-hierarchical and role model Arrival’s values. You bring new thinking into Arrival that drives higher engagement and stronger business performance.As an SME with big ambitions, our ways of working will evolve over the coming years, however, openness and collaboration will continue to be a cornerstone of how we work. We’re looking for someone who will thrive in that environment.


Key relationships

Internally, you will report to one of Arrival's Co-Founder and work closely with the Finance Director and Head of People. Externally, you’ll work with our clients' procurement teams and our suppliers.

Timeline

Applications close at 8pm on Friday November 26th 2021.

Information Webinars: We are running 2 webinars on for interested candidates to find out more about Arrival Education - what we do, who we are and what we need from someone in this role.

There will also be the opportunity to ask questions. If you would like to attend please register here, at https://calendly.com/arrivaleducation/head-of-operations-arrival-education-webinar You will automatically receive a zoom link.