ERDF Project Manager

ERDF PROJECT MANAGER

REPORTING TO: HEAD OF PROJECTS UNTIL JUN2022 THEN PROGRAMMES DIRECTOR DUE TO MATERNITY LEAVE

FUNDED BY: European Regional Development Fund (ERDF)

SUPERVISORY 

RESPONSIBILITY: ERDF PROJECT ADMINISTRATOR

HOURS: Full-time or 4 days a week option available

Plus X creates innovation communities across the UK for the pioneers of tomorrow. We offer everything start-ups, scale-ups and corporates need to enable and accelerate innovation in their business. By designing and developing innovation hubs, we create communities with collaboration in mind. By delivering expert-led, holistic programmes, we help create long-lasting organisational growth and change. 

We are looking to attract people to join Plus X from a wide variety backgrounds who can add their unique experience and perspective and help us deliver on our ambitious goals.  

Job summary 

To project manage the ERDF Brighton Research and Innovation Technology Exchange (BRITE) programme, ensuring that the objectives and outputs are fully met in an effective and timely manner. 

Location:

This role can be based in either Hayes or Brighton with an element of hybrid working. 

Responsibilities and Duties

Main Duties:

• Responsibility for maintaining the end-to-end process required to comply with ERDF funding guidelines and compliance for the BRITE Project.
• Maintenance of project management systems and processes 
• Monitoring of ERDF compliant systems across the project
• Responsibility for submission of ERDF quarterly claims and reporting
• Lead on ensuring Plus X ERDF Procurement and State Aid compliance  
• Maintenance of systems for collation of outputs 
• Monitoring performance against project plans to ensure delivery of outputs within budgets, to agreed timescales 
• Monitor overall spend to ensure project operates within agreed budget
• Create accurate status reports to keep the team informed about project progress
• Oversight of the risk register, ensuring an effective escalation process is in place at all times
• Overseeing the contractors providing the Summative Assessment of the BRITE project 
• Managing the project closure process ensuring compliance, comprehensive archiving and satisfactory final reporting
• Managing the day to day relationship with DLUHC
• Line management of ERDF Project Administrator

Key Result Areas

• Timely submission of claims and resolution of queries from the Managing Authority (DLUHC)
• Accuracy of record keeping and project documents
• Satisfactory reporting and audits from DLUHC
• Effective tracking of delivery against timelines and expenditure against budgets to ensure that all requirements are met before project closure. 
• To flag potential issues early and work with the Governance group to resolve issues

Key Relationships:

Internal:      Programmes Manager, Partnerships Manager, Workshop Technician Manager, Construction Project Manager

External: Contract Manager at Dept. Levelling Up, Homes and Communities (DLUHC), Project Manager, University of Brighton (UoB).

Qualifications and Skills

• High levels of organisation and accuracy with a keen eye for detail 
• Ability to deal effectively with large quantities of data using Excel
• Experience of managing complex and dynamic projects, driving and facilitating outputs capture and expenditure in line with profile
• Experience of effective stakeholder management 
• Experience of managing or administrating ERDF projects (desirable)
• Experience of people management (desirable)

Plus X is proud to offer the following benefits to its team:

• Company laptop – option of Mac or Windows XP.
• Flexible work with core hours of 10-4.
• 25 days holiday (plus bank holidays).
• 2 x volunteering days per year.
• Hayes office has access to free gym. Brighton office - twice a week yoga class.
• All staff have opportunity to be trained and accredited mental health first aiders.
• Pension scheme.
• Focus on learning and development, growing company with growing opportunities.
• Focus on collaboration, team success and non-hierarchical culture.
• Regular all company communication meetings – fortnightly and quarterly.
• Seasonal socials including team building, summer family day and winter party.
• Quarterly all team surveys 

The above full time post is available until 30/06/2023, and is a member of the Brighton Research and Innovation Technology Exchange (BRITE) project team. BRITE is a European Regional Development Fund (ERDF) funded partnership project that commenced in January 2020. BRITE encompasses a capital element, the build and fit out of Plus X Brighton Innovation Hub, an inspiring flexible work space with outstanding facilities; and a revenue element, an innovation programme delivered in collaboration with the University of Brighton. BRITE brings them together to deliver a one-stop shop to support business leaders wishing to be part of a collaborative community, innovate and grow.

Plus X knows inclusive and diverse teams are strong teams. We support and encourages diversity to unlock potential and drive further innovation. We believe in equal opportunities and are committed to a fair and accessible recruitment process. If you have any questions or require any assistance during the application or interview process, please contact our Inclusion and Diversity Lead: [email removed - click apply for more details] 01273 056128

This job description is not comprehensive or exclusive and duties may be varied from time to time, but these will not change the general character or level of responsibility of the job. This job description and your performance will be regularly reviewed