Accounts Payable Specialist

We are looking for a detail-oriented Accounts Payable Specialist to control and monitor our expenses.

About 350.org 

350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here.

About theAccounts Payable Specialist Position

We are looking for a detail-oriented Accounts Payable Specialist to control and monitor our expenses. This position will be recording transactions, processing payments, verifying invoices, reviewing coding and performing account reconciliations. This position requires attention to detail, knowledge of best practices/processes in accounting and experience in a similar role. The Accounts Payable Specialist must understand US GAAP and comply with internal policies and procedures, while also being able to process and pay expenses in many different currencies.

• Duties and Responsibilities:
  •  Collaborating with internal departments to gather, analyze, and interpret relevant financial data such as expense reports, receipts, etc.
  • Reviewing, correcting and approving expense reports, vendor invoices, credit card charges, employee reimbursements, advances, etc.
  • Syncing information and manually uploading information between accounting systems (the accounting software Intacct and the expense system Expensify)
  • Review supporting documentation for expenses such as invoices, receipts, contracts, etc.
  • Correcting expense entries for expense accounts, departments, projects,currency, banking details, payment details, etc. Contacting the submitter or appropriate party to verify details when needed.
  • Communicating clearly and respectfully to everyone in the A/P chain, including employees and vendors who may not be familiar with finance and accounting processes and terminology.
  • Following up with vendor or submitter when payments are rejected by the bank to get correct banking information to make payment.
  • Answering questions from internal parties such as employees about the A/P processes, systems, coding, approvals, etc. Being one of the main points of contact in the A/P process and having a great ability to communicate with others.
  • Answering questions from external parties such as vendors regarding payments, invoices, account credits, etc.
  • Comparing system reports to balances and verifying entries. Reconciling account transactions with the general ledger. Performing record keeping and preparing financial reports.
  • Verifying vendor accounts, setting up new vendors, paying vendors, and resolving invoice, or payment discrepancies.
  • Keeping informed of regulatory requirements and best practices in accounting, especially in accounts payable.
  • Assisting in preparing year-end 1099 reports
  • Assist with the annual financial audit as needed
  • Enter invoices (often complex invoices) into the system for approval payment in a timely and accurate manner
  • Use technology and software to track each step in the A/P process
  • Prepare assigned cash disbursement, cash receipt, and adjusting journal entries as directed

• Required Qualifications:
  • Minimum of Associate’s Degree in Accounting or Finance
  •  Minimum two years of experience as an Accounts Payable Specialist, or similar accounting position.
  • Experience handling a high volume of invoices and expenses to process and make payment, ensuring timely follow-up and resolution of outstanding items.
  • Advanced competency in accounting and business management software, such as Expensify, Sage Intacct or other accounting platforms.
  • In-depth knowledge of accounts payable principles, accounting standards, US GAAP, expense coding, journal entries.
  •  Keen attention to detail.
  •  Great time management and organizational skills.
  • Excellent collaboration and communication abilities.

• Desired Qualifications:
  • Previous experience in a not-for-profit
  •  Exposure to or experience in global accounting, including multiple currencies
  • Proficient in Microsoft Excel, Slack, Zoom
  •  Proficient in Google suite, including gmail, google calendar, google docs, etc.
  • Extensive experience in account reconciliation.

We are looking for someone who is comfortable working remotely, both independently & on teams, and who is highly responsive, able to lead initiatives while also taking direction from others.

Location: USRemote: in the following states CA, CO, GA, MD, MA, ME, MT, NY, NC, PA, UVT, VA, WA, or Washington, DC

Position Type:Full-time

Compensation: Level 2.1; Salary- USD 80,000

— 

350.org is an equal opportunity employer. 350.org strives to be an inclusive and collaborative group of people who bring a variety of approaches to the work we do. We’re committed to the principles of justice, and we try to build a safe workplace where everyone is treated fairly and enjoys working together. We value new perspectives, ideas of all sorts, and different ways of working. Diverse perspectives and experiences improve the way 350.org carries out our work – including what we decide to work on and how creatively/effectively we do that. We do our best to make staff positions accessible to all potential team members, regardless of race, national origin, ethnicity, age, disability, assigned gender, gender expression or identity, sexual orientation or identity, religion or creed, veteran status, marital or parental status, and genetic information. We also strive to include team members in communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice.

If you have suggestions of improvements we welcome you to share your input with us at [email removed - click apply for more details] with the subject line ‘Hiring Feedback’..