Luxury Retreat Coordinator

About Harvest 

Harvest is a curated immersive wellbeing experience. A series of invitation-only events taking place each year at the intersection of new-thinking, self-discovery and music. Our purpose is to create a better future for ourselves, for the community and the planet. 

Our vision is to inspire growth and ignite change. We specialise in communication through live experience, creating meaningful transformative immersions of the highest quality for our global influential audience and key corporate organisations. We believe that true transformation happens in physical spaces. 

Our flagship event (since 2017) is Harvest Kaplankaya, a gathering on the shores of the Aegean Sea facing the Greek islands of Patmos, Leros and Kalymnos. Over five days, we gather innovators, adventurers, explorers of the physical and spiritual worlds to discuss and experiment new ways of thinking and living on earth. 

This year, heralds lots of exciting new projects for Harvest, as besides our flagship event in Turkey, we are also designing an attractive content calendar throughout the year at locations across the world including a series of more intimate retreats. 

We are a small start up with an international team of highly dedicated, multitasking people. We are curious, funny, honest and kind, and we thrive on collaboration and transparency. We welcome people from all backgrounds who seek the opportunity to work with purpose and who believe that by reconnecting with ourselves and nature we can create real, meaningful, and lasting change personally and in the world.

We need you!

We are looking for an experienced and creative luxury event planner and producer to join our team as the Retreat Coordinator. You will be responsible for developing and implementing the world class Harvest Retreats around the globe working with world renowned practitioners such as Dr. Mark Hyman, Dr Gabor Mate and many more!

You’ll be working on: 

• Designing the retreats by working closely with our world class practitioners, entertainment providers and healers to develop a unique program for each retreat and help them to make their vision come to life.
• Plan, coordinate and manage the execution of each Harvest retreat including attending each retreat at idyllic locations around the globe and ensuring that the delivery of events takes place seamlessly. This includes ensuring that all staff, suppliers, stakeholders and clients are thoroughly briefed on the retreat.
• Responding to all enquiries and keeping in touch with our retreat providers and venues through from enquiry to event delivery. preparing contracts and invoices and ensuring that these are delivered and returned in a timely manner and the record of them is accurate.
• Work with the sales and marketing teams to develop sales and marketing strategy to ensure a healthy pipeline of new clients and maximum attendance of each retreat. 
• Directly own & manage all guest experiences for the retreats and provide impeccable customer service and ensuring that our community and talent always receive the up most care and attention.
• Develop occupancy strategy for each retreat and manage budgets carefully to maximise income.
• Be the main point of contact for the retreat practitioners and build strong relationships with Harvest talent and entertainment providers.

Are you our perfect new colleague?

You are an experienced event planner and producer with the following capabilities: 

● Successful candidates for this role will have a global perspective and experience in developing and managing relationships internationally with diverse groups and individuals.

● Strong verbal and written communication skills. 

● Experience in VIP/luxury hospitality and event management

● Experience in designing and running retreats preferred but not essential.

● Experience working with high calibre and influential individuals and used to adhering to the highest standards in everything you do.

● Ability to travel domestically and internationally, and work on multiple time zones, as necessary.

● Well organised with high attention to detail and can keep cool when working to tight deadlines or juggling multiple projects

● Results oriented, going the extra mile to get the job done. Self-motivated, ambitious and a real team-player

● Fluent in English.

What do we offer you?

● This role is offered for an initial 12 month fixed term contract.

● Make a serious impact on the brand experience for audience and our organisation’s growth.

● Freedom of idea and initiative, execution and implementation of your own ideas and initiatives.

● Flexible hybrid and remote working arrangements with offices in London and Lisbon.

● International travel to idyllic locations. 

We hear you thinking, what to do if I'm interested?

First start by sending you CV and cover letter to us. In your covering letter please tell us a bit about your self and include answers to the following:

- Tell us about your proudest project or moment in your career so far;

- Tell us about a difficult situation you helped to resolve; and

- Highlight your salary expectations.

After applying we take a look at your resume and cover letter. If we see a match, we will invite you for a short screening video call to get to know each other. Are we still positive? We will invite you to make a case study and will schedule a video interview with the team.