Procurement and Logistics Officer

Procurement and Logistics Officer

Permanent, Full Time

Location – Carronfoot, Thornhill, Scotland

Salary – In the region of £32,550 dependent upon experience

About HALO:

HALO is the leading global NGO addressing the impact and drivers of conflict in 28 countries and territories, with over 12,000 staff. Most of our staff are local employees and include a growing number of women. Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence, creating more durable solutions to support stability. HALO addresses human suffering caused by armed violence in some of the world’s most fragile places, securing weapons and ammunition, and working with both state and community actors to reduce the prevalence of armed violence. In recent years HALO has grown significantly. With our financial strength and strong partnerships with corporates, governments and private donors, HALO is uniquely positioned to help build more resilient and prosperous communities; better equipped to respond to the interconnected global challenges of war, climate change, disease, political and economic instability. As a result, the nature of our programming is diversifying to increase the impact we can have.

About the role:

The Procurement and Logistics Officer is a member of the HQ-based Global Procurement and Logistics team that provides support and guidance to HALO’s overseas programmes. They will be responsible for working with programmes to complete international procurement requests in line with HALO’s procurement policy and procedures. They will also be responsible for the managing the delivery of goods to programmes. For goods purchased in the UK, this includes working with international freight forwarders to organise and execute programme freight requests in line with the UK’s Export Control regulations and Dangerous Goods rules.

They will form part of a small HQ-based team and will be expected to work autonomously at times. There may be a requirement to visit programmes on an irregular basis as part of the role. This will be determined by the Head of the Department in consultation with the programmes.

Responsibilities

• Liaise with HALO programmes globally to manage international procurement requests and international freight movements in line with HALO’s standard operating procedures
• Work with suppliers in the UK and overseas to source quotes, process purchase orders and oversee deliveries direct to HALO programmes
• Build and maintain a positive relationship with suppliers to ensure goods and services are provided in timely and efficient manner
• Use IT systems to ensure purchase orders are efficiently processed and tracked
• Create shipping documents and liaise with freight agents to manage export of goods from the UK
• Consolidate and load freight consignments in a manner suitable for shipping
• Work closely with fellow UK-based employees to provide full support on any logistics/procurement needs they may have in relation to office support, events etc.
• Assist with the management of ISO 9001 requirements.
• Any other duty as required by your line manager commensurate with the post.

Requirements

Requirements

• Excellent communication, verbal and written skills
• Experience of working effectively as part of a team
• Ability to manage workload with competing priorities and frequent interruptions that require urgent attention.
• Competent using Microsoft Excel and Word
• Ability to summarise and present information in a relevant way to different audiences
• Willingness to undertake further training as required for professional development

Desirable

• Experience of working in procurement or logistics

All HALO staff are expected to undertake the following general duties:

• Work within the framework of HALO’s core values, promoting its ethos and mission statement.
• Work towards achieving programme and/or group business plan objectives.
• Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities.
• Travel overseas as and when required.
• To discharge duties and responsibilities under HALO’s Health and Safety Procedures which may include Risk and COSHH Assessments and participation in evacuation procedures as necessary.

Benefits

Benefits of working at HALO:

• Salary in the region of £32,550 dependent upon experience
• Annual Leave: 25 days plus 8 statutory holidays

• Non-contributory life assurance
• Pension contributions matched by HALO up to 5%
• Emergency medical insurance when travelling overseas
• Flexible working policy

To apply for this role, please submit your CV and supporting statement (no more than 2 pages) detailing why you are suitable for this role, before the closing date for applications which is 18th July 2023. If there is a sufficient calibre of applicants, we reserve the right to close the role earlier than the date noted.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people form a diverse candidate pool.