People Team Assistant

This is a great opportunity for someone that wants to take the first step in their HR career and develop administrational skills and experience.

The People Team Assistant will support the People Advisor, Senior People Business Partners and Director of People with ad hoc tasks relating to the smooth running of the People department with a particular focus on recruitment.

Key tasks and accountabilities:

• Answering email queries from candidates, hiring managers and customers (internal)

• Updating our anonymous recruitment system with new vacancies and moving candidates through the various stages of the recruitment process.

• Posting jobs on jobs boards where required.

• Creating and maintaining all necessary HR files, trackers, and documents.

• Diary coordination, booking in meetings and interviews with candidates and hiring managers.

• Arranging tasks as part of the interview process.

• Drafting offer letters and any other related documents.

• Supporting on administrative projects such as filing documents and updating online files.

• Minute taking in meetings then circulating around the team.

• Carrying out online research for projects or queries which arise from managers and the People team.

• Assisting the Senior People Business Partner and Senior Diversity, Inclusion & Belonging Manager with the coordination of the assessment days for the Company’s traineeship schemes.

• Any other ad-hoc tasks as directed.

Experience required:

• Good knowledge of Microsoft packages (Word, Excel, PowerPoint)

• Administrative experience

• Ability to deal with confidential and sensitive information

Skills required:

• Strong attention to detail and accuracy

• Excellent customer service skills

• Strong written and verbal communication skills

• Ability to work under own initiative and to work as part of a team

• Organised and methodical approach to administration

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit  https://www.btbs.org/

Benefits 

Hybrid working model (2+ days in the office) 

28 days holiday plus bank holidays (option to buy and sell holiday days) 

Enhanced pay for maternity, paternity, adoption and shared parental leave 

Private healthcare cover and life assurance 

Summer Hours  

Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal 

Season ticket loans (from day 1 for entry level) and cycle to work scheme 

Relocation Rent Support Loan  

Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work and Pride at HC 

Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes 

Virtual GP and eyecare vouchers 

Gym membership discount 

Onsite physiotherapy (London only) 

Charitable donation matching and  2 volunteering days 

We're a certified Carbon Neutral company 

Free e-books and audiobooks, newspaper subscriptions and discounts on books 

Subsidised canteen and retail discounts 

Onsite prayer room 

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to our Senior People Business Partner at [email removed - click apply for more details] with the subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days. Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.