Business Development Assistant, Rights and Licensing

Collins, the education and reference division of HarperCollins is looking to hire a new Business Development Assistant.

As a key member of the Business Development team in Collins, the Business Development Assistant will provide vital support to the team in developing new business and help support existing print and digital customers.  The varied role involves coordinating the follow through of any new contracts by setting up accounts, invoicing, and supplying contracted titles; and ensuring accurate customer records are held as well as helping to prepare for and follow up on book fairs, business trips and other key events as well as support in new customer research. The Business Development Assistant will have the opportunity to begin developing solid commercial and organisational knowledge in a small, busy and agile team.

Key Responsibilities

Administration and Operational Support:

• Sending out samples (print and digital) to leads and customers and supplying full content/data to customers in accordance with completed contracts and as directed by the account manager and/or team contracts manager

• Input customer and contract information into our CRM, ensure any customer information held is up to date

• Setting up accounts for new customers and onboarding new suppliers through the compliance and purchase order systems as directed

• Ensuring that customers are up to date with their royalties accounting and that statements are checked and filed, issuing royalty invoices to customers

• Invoicing customers for any amounts due under the contracts

• Assisting contracts manager and account managers with quarterly forecasting and flagging any significant changes

• Check the subrights report against the income recorded in the licensing summaries and flag up any differences on a quarterly basis

• Manage any WordBanks Online, API and Permission enquiries mailboxes, subscriptions and revenues and ensure any relevant spreadsheets are up to date

• Keep updated any content lists, spreadsheets and catalogues and management of Business Development contact lists for and actioning regular email marketing campaigns

• Support the signature and filing of contracts and addenda and the integration of them into any contracts or accounting systems

• Photocopying, scanning, filing, sending courier mail and sending out internal and external mail

Business Development:

• Assist in the day to day account management of our existing licensing and co-edition partners, liaising with the Collins content acquisition, product development, finance and production teams as required

• Carry out product testing and approval of our reference and education partners’ products, ensuring the proper branding and quality of output

• Assist in the preparation for fairs, exhibitions, events and international trips to meet partners and potential new business partners

Skills Required

• Administrative experience

• Financially/numerically literate

• Competent with Excel/Word

• Excellent communicator (written and oral)

• Well organised, able to prioritise

• Positive, can-do attitude

• Team player

• Autonomous

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit  https://www.btbs.org/

Benefits 

Hybrid working model (2+ days in the office) 

28 days holiday plus bank holidays (option to buy and sell holiday days) 

Enhanced pay for maternity, paternity, adoption and shared parental leave 

Private healthcare cover and life assurance 

Summer Hours  

Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal 

Season ticket loans (from day 1 for entry level) and cycle to work scheme 

Relocation Rent Support Loan  

Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work and Pride at HC 

Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes 

Virtual GP and eyecare vouchers 

Gym membership discount 

Onsite physiotherapy (London only) 

Charitable donation matching and  2 volunteering days 

We're a certified Carbon Neutral company 

Free e-books and audiobooks, newspaper subscriptions and discounts on books 

Subsidised canteen and retail discounts 

Onsite prayer room 

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to [email removed - click apply for more details] with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.

Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.