Accounts & Operations Assistant for creative Talent Agency

Location: Shoreditch, London

Contract: Permanent, Part-time position with 3-month probation period

Working hours: 24 hours/3 days per week - Hybrid working

Start date: 8th January 2024

An exciting opportunity has just become available for an Accounts & Operations Assistant to join a London based Talent Agency who represent some of the leading creative talent working across the UK and US today.

LARK takes pride in representing diverse and quality talent, making them one of the top boutique agencies in London. Check out our Instagram to see the latest client projects @larkmanagement

In this assistant role, you will support the Head of Finance & Operations, bringing a highly organised approach to the administrative needs – from invoicing and payments to bookkeeping and reconciling accounts, as well as assisting with operational tasks and the day-to-day running of a busy office.

What we are offering

·      Salary between £26,000 - £30,000 PA depending on experience (pro-rata)

·      Excellent career and development opportunities

·      Working within a supportive environment and a friendly team

·      Benefits include private health insurance, company pension scheme and a performance-based discretionary annual bonus - all offered after probation period

Key tasks and Responsibilities

·      Revenue invoicing & tracking and processing client, staff and supplier payments

·      Assist with accounts payable and accounts receivable tasks

·      Reconcile bank statements and credit card transactions

·      Accounting system and database management

·      Assist with payroll administration and employee expense reimbursements

·      Day-to-day operational business support

·      Assist with the annual budget and agent projections

·      Process agent expenses and expense reports

·      Ad hoc holiday cover for the Head of Finance

·      Prepare financial reports, commission reports & assist with month-end close activities

·      Maintain accurate and up-to-date financial records for clients

·      Support the Head of Finance with ad-hoc tasks and projects as needed

·      Keep up to date on exchange rates and currency conversions

·      Keep up to date on financial news e.g., VAT thresholds, tax rules and budgets etc.

·      Liaise with the company accountants, bank managers and IT support

Required Skills/Knowledge

·      Xero or similar Accounting Software is preferable

·      Proficient in Microsoft Office Suite, particularly Excel

·      Experience in using Adobe Sign or DocuSign

·      Excellent communication skills and desire to be a team player

·      Ability to work independently

·      Clear attention to detail and an analytical attitude

·      Accuracy in data entry and record keeping

·      Strong organisational & time management skills, with the ability to hit tight deadlines

·      Experience in using Tagmin would be an advantage, but not essential

What we are looking for

·      Previous experience in an accounts role is essential (minimum of 1 year)

·      Previous administrative / operations experience is desirable

·      Entry level AAT/IAB or related Bookkeeping qualification would be an advantage

·      The employer requires a candidate with the desire to learn, work hard and be ready to apply yourself to a wide range of tasks

·      LARK run a very busy office, so you need to be ready to hit the ground running

To apply

If you are interested in this role and would love to join the world of talent agenting within a small but ambitious team, please apply with your CV and a short covering letter to [email removed - click apply for more details].

There is the option for this position to progress to full-time after probation with lots of opportunities to learn and grow within the company, team and industry.