Development Associate - Grants (Philanthropy)

Role: Development Associate – Grants (Philanthropy)

Position: Full time, Exempt

Salary: $55,000 - $65,000, commensurate based on experience.

Location: Hybrid, located in Washington DC.

Suitable for: US Citizens or candidates with a US Work Permit.

Key working relationships (internal): Philanthropy and Communications (US), Finance and Administration (US and UK), HALO US Government Affairs Team, and HALO Programme Officers.

About Us:

The HALO Trust (USA) is a non-profit 501(c)(3) organization specializing in the removal of landmines and other explosive remnants of war, with projects in 30 countries and territories employing over 12,000 people.

HALO’s Washington, DC office works with foundations, government partners, international agencies and private donors to increase awareness of the impact of landmines on post-conflict communities, and to raise funds to support HALO’s teams all around the world.

Today we are working in a growing number of countries in conflict, including Ukraine, Yemen, Syria, and Libya. Our work is incredibly purposeful – it saves lives and restores livelihoods in some of the world’s most vulnerable communities.

About the role:

The Development Associate – Grants (Philanthropy) will serve as a key member of the US Development/Philanthropy team. They will be responsible for all functions of successful account management and grants development, including identifying opportunities and securing funding from private foundations, individuals, and corporations. They will support the management of gold standard accounts, communications, stewardship, grant development and financial reporting.

Under the interim guidance of the Head of Development in Philanthropy and the HALO USA Grants Manager, this role will strategically support securing a steady funding stream from current and new sources for restricted and unrestricted funding.

Job Responsibilities:

• Support the growth of HALO’s portfolio of private partnership or grant relationships through the development and delivery of relationship strategies.
• Support key components of the strategic account plans for HALO USA’s new partnerships by working with the philanthropy team and other key internal stakeholders, including Executive Directors, Ambassadors and trustees.
• Support the cultivation of key donor relationships, providing excellence in donor stewardship.
• Support the development and management of a portfolio of prospective donors through the various cultivation phases, and ultimately secure new funding in line with HALO’s strategic funding priorities and US prospect list.
• Work with international country programme teams to ensure the development of high-quality proposals and reports.
• Develop and submit proposals to support HALO’s projects and programs, strategic initiatives, equipment needs and operations on an annual basis.
• Be responsible for the financial tracking and accounting of project expenses, in order to generate precise reports to partners.
• Liaise with the finance team for expenditure grant reporting and issue resolving, and to assist in problem-solving efforts relevant to managed grants and programs.
• Conduct research to identify private foundations, public/corporate sources and community organizations that provide grants or philanthropic support for mission or project-related activities or operational funding.
• Manage donor records and correspondence in Salesforce.
• Provide support to key priority areas of work, such as HNW event planning, engagement, webinars, HALO US Ambassador engagement or communication activities, as needed.
• Represent HALO at events related to program of work or around key partner/donor accounts, both virtually and in-person.
• Work closely with UK Colleagues as part of a distributed team to provide support to global fundraising and philanthropic efforts.
• Lead in creating communications tied to cultivating, presenting, and soliciting donors and encourage repeat and increased giving year-over-year.
• Track and cultivate donors and prospects using screening tools, due diligence, and moves management.
• Prepare and execute stewardship touchpoints and mailings, as needed.
• Develop updates, briefs, slide decks, and reports in support of the HALO USA Development Committee and HALO USA Board meetings.
• Deputise for the Grants Manager for HALO USA, when required.

Requirements

• Bachelor’s Degree.
• A minimum of 2 years of relevant experience in non-profit organizations, in the fund development/fundraising space.
• Outstanding research and writing skills, with the ability to design robust project proposals, reports, concept notes, LOIs, case studies, and other comms/marketing tactics.
• An excellent communicator with the ability to create high-quality and inspiring content.
• Confident in working with financial information, including project budgets.
• Excellent written and verbal skills with a strong attention to detail.
• Experience of working with a fundraising database.
• Strong interpersonal skills and a desire to build external relationships.
• A goal-oriented self-starter with the ability to initiate donor visits, communication, presentations, and events.
• Outstanding interpersonal skills including the ability to demonstrate tact, sophistication, and gravitas.
• A commitment to HALO’s mission and objectives.
• Strong intellectual curiosity and the ability to articulate HALO’s various programmes and strategies in a compelling way.
• Tenacious, with the ability to thrive in a fluid, entrepreneurial context.
• A collaborative team player with a good sense of humour and a low ego.
• Outstanding project management skills.

All HALO staff are expected to undertake the following general duties:

• Work within the framework of HALO’s core values, promoting its ethos and mission statement.
• Work towards achieving programme and/or group business plan objectives.
• Ensure familiarity with, and adhere to, all HALO policies and procedures and keep informed of HALO activities.
• Travel within the US and overseas as and when required.

This list of essential responsibilities and requirements is not intended to be exhaustive. The HALO Trust USA reserves the right to revise this job description as needed to comply with actual job requirements.

Benefits

• Vacation Time: 25 days (5 weeks) paid vacation (PTO) accrued at 16.667 hours per month.
• Sick Leave: 5 days (1 week) paid Sick-Leave.
• Holidays: HALO USA observes all USA Federal holidays.
• Savings Plan: A 401(k) retirement savings plan is offered to our employees, but managed entirely through our Payroll provider, Insperity. HALO USA will ‘match’ up to 5% of an employee’s contributed monthly savings to their 401(k) account.
• Health Insurance: Health Insurance benefits are offered to employees through HALO’s payroll provider, Insperity. HALO pays a portion of the employee’s monthly health insurance premium. (Applies only to employees that choose to partake in the health insurance plan.)
• Dental Insurance: Dental Insurance benefits are offered to employees through HALO’s payroll provider, Insperity. HALO pays a portion of the employee’s monthly dental insurance premium. (Applies only to employees that choose to partake in the dental insurance plan.)

To apply, please submit your resume and cover letter (no more than 2 pages) outlining how your skills and experience match the requirements of the role by no later than 15th January 2024. If there is a sufficient calibre of applicants, we reserve the right to close the role earlier than the date noted.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.