Volunteer Executive Assistant

What will you be doing?

Taking ownership for ensuring the smooth running of events, positive active support activities, fundraising projects and ensuring the most seamless experience for all stakeholders including members, volunteers across all platforms 

Act as a filter to ensure the Chair has their schedule and workload prioritised, calendar and mail.  

What are we looking for?

Competencies 

Excellent organisational and communication skills 

Customer focussed administration to all stakeholders 

Ability to manage multiple tasks and prioritise workload 

Attention to detail 

Good IT Microsoft skills to understand and manage social and digital media platforms, digital filing, and webinars, including data protection safeguarding awareness 

Event organisation, running of ongoing activities and fundraising with wider membership, volunteers, and stakeholders on various platforms 

Must be able to use TEAMS /SharePoint office 365 effectively 

Good experience, or willingness to learn, running online meetings with inclusion of items in meetings and arranging breakout rooms 

Diary management of Outlook, working on several calendars, establishing and circulating agendas, arranging and minuting meetings. 

Basic book-keeping. 

Ability to investigate different areas and use own initiative 

Person Specification  Essential  This role will suit someone who is positive, patient, proactive, with a can-do attitude  

Passionate about improving the lives of others  

Experience in executive assistant role or with experience of vice chair role in a trustee environment.   

Knowledge of social media 

Personal qualities include: 

Friendly and positive attitude  

Strong listening and communication skills in accessible ways 

Patient and empathetic  

Honest and reliable 

Flexible with changes in fast moving charity  

Able to work confidentiality and follow data protection guidelines 

Ability to work weekends and occasional evenings 

What difference will you make?

You will support members of our community through the support rendered to the executive office.