Volunteer Hon Secretary to the Board of Trustees

What will you be doing?

Salary:  Unpaid role, expenses paid Location: work from home and possible face to face meetings Job Type: Voluntary Category: Secretarial, Governance, Compliance Sectors: Religion, Multi-faith, Peace  The Honorary Secretary will carry out the following duties directly:

Preparing agendas in consultation with the chair, and circulating them and any supporting papers in good time for AGM and committee meetings Making all the arrangements for meetings (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc) Receiving agenda items from other trustees/staff Checking that a quorum is present Taking minutes (or being responsible for them being taken) and circulating draft minutes to all trustees Ensuring that the minutes are signed by the chair once they have been approved Checking that trustees and staff have carried out actions agreed at a previous meeting Circulating agendas and minutes of the annual general meeting and any special or extraordinary general meetings (where required) Fulfilling the functions of a company secretary  Sitting on appraisal, recruitment and disciplinary panels as required Monitor committee member action points. Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions. Deal with correspondence, writing letters/emails as agreed at committee meetings, Keep friends/members records up-to-date as appropriate

Requirements: At least 5 years of UK charity law experience.

What are we looking for?

The following additional capabilities would be advantageous:

knowledge and experience in charity law and compliance implementation knowledge and experience in employment law, contract drafting and review ability to drafting operating policies, procedures and contracts HR management and employment record keeping ability to research partnership collaboration possibilities

What difference will you make?

Your service to help us with our meetings and follow up work will help ensure the smooth operation and compliance of charity regulations for our charity. Your abilities in drafting contracts and agreements will also be a great asset to our administration work.