Volunteer Branch Secretary

What will you be doing?

Advise and guide the board of any legal and regulatory implications of the charity’s activity. Liaise with the members of the Leadership Team to plan, arrange and administer meetings, ensuring all meetings comply with the requirements of the branch’s governing document / agreements Ensure agendas and supporting papers for meetings are produced and accurate minutes of meetings are kept. In affiliated branches, act as company secretary and ensure that company law, charity law, and regulatory requirements of reporting and public accountability are complied with. Keep an up to date register of branch members. Acting as the custodian of the branch’s governing documents and agreements, in liaison with the Leadership Team, reviewing their appropriateness and monitoring that the charity’s activities reflect the objects of the charity. Act as the holder statutory registers and books, and other legal and important documents such as insurance policies. Supporting the Leadership Team members in fulfilling their duties and responsibilities, organising inductions and ongoing training. Ensuring that Leadership Team decisions are implemented in accordance with the charity’s governing document or other internal operational procedures. Acting as a signatory on charity cheques (including any electronic transactions) and any applications for funds. Ensuring the charity’s stationery, including electronic communications (emails, websites etc.), orders, invoices, cheques and other relevant documents include all the details required under company law and, if applicable, charity law and/or VAT law. Managing various other functions of the charity, including estates, personnel, finance, pensions, money-laundering concerns, and data protection, as delegated.

What are we looking for?

The branch Secretary will, ideally, have experience of charity administration and knowledge of the rules that govern charitable companies

What difference will you make?

Ensure the smooth running of the charity and that it operates in accordance with charity commission guidelines and the law