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Real Estate Project Coordinator



Posted over 30 days ago...


Join Kitt as a Real Estate Project Coordinator to Shape the Future of Workspace for Top Brands


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No salary declared 😔

icon Location

London United Kingdom

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In-person- London United Kingdom

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Expires at anytime

Organisation summary

At Kitt, we're revolutionizing workspace for some of the world's leading brands by managing design, build, and creating an exceptional experience. As a company at the forefront of driving meaningful in-person interactions, we craft personalized office spaces that reflect the unique cultures of our clients. Partnering with brands for the long haul, we're transforming an industry ready for innovation, making Kitt an exciting place to build a career.

Role Summary

  • Facilitate cross-functional teamwork for smooth client onboarding and offboarding.
  • Manage project timelines to ensure all client move-in milestones are met.
  • Align strategies and execution plans across Real Estate, Finance, Operations, and more.
  • Identify challenges and create solutions to improve the launch process.
  • Provide project status updates and hold stakeholders accountable.
  • Enhance move-in processes by incorporating feedback and experience.

Role Requirements

  • Prior project or program management experience.
  • Exceptional organisational and multitasking skills.
  • Strong communication ability and adept at bringing teams together.
  • Proficiency in project management tools, particularly Asana.
  • Proactive problem-solving with prompt issue resolution.
  • Customer-centric approach, prioritizing client satisfaction.

Application Process Details

  • Telephone Interview with a Real Estate Partner.
  • In-person interview, including a task with the Head of Real Estate and Senior Project Manager.
  • Final interview with the CEO & Co-Founder.

Kitt designs and operates workspace for the world's most vibrant brands. From managing the design and build, to creating an elevated ongoing experience, we create spaces that are worth leaving home for.

The Role

The glue that holds our cross-functional teams together, the Real Estate Project Coordinator will play a crucial role in leading new office space launches, ensuring a seamless transition from agreement through to operational execution. Reporting to the Head of Real Estate, you’ll be working closely with our Real Estate Partners on live deals acting as the bridge between Revenue and Delivery. 

You will be:

  • Bringing cross-functional teams together to ensure a seamless onboarding and offboarding experience for clients, taking responsibility for administration and coordination from an offer being agreed through to move-in day.
  • Overseeing project timelines, ensuring all milestones in the client move in process are met.
  • Coordinating with Real Estate, Finance, Operations, and other departments to align strategies and execution plans.
  • Proactively identifying challenges and bottlenecks in the launch process and developing solutions.
  • Holding both internal and external stakeholders to account to ensure that we meet or exceed the expectations that we set with clients and internally. 
  • Providing regular updates and reports to your internal stakeholders on project statuses. 
  • Continuously refining and improving our move in processes based on feedback and experience.

About you

  • You’ve managed projects or programs before and are comfortable in a client facing environment. 
  • You’re organised with the ability to bring others on the journey with you. 
  • Multitasking comes naturally to you and you’re able to keep on top of multiple projects and changing priorities. 
  • As a master communicator, both verbally and in writing, you have the ability to bring teams together.
  • Familiarity with project management tools, we use Asana.
  • Proactive problem-solving approach, with a focus on identifying and resolving issues promptly.
  • A customer-centric mindset, client satisfaction is your number one priority.

Why Kitt? 

The world of work has shifted forever. As people everywhere prioritise purpose over their paychecks, company culture has been thrown into the spotlight. But the problem is, too many companies are showing up to work in bland, cookie-cutter offices. We’re leading this change.

Real company culture can only be built in-person, in the real world – and for it to be authentic it needs its very own, personalised space. That’s why we create offices as unique as the brands and the people who work there. We’re long-term culture partners to our clients long after they've signed the lease and chosen the paint colours. 

We’re disrupting an industry that has long needed a shake up, and with our sights set on helping every brand find their dream home, the future of office space and culture is in very good hands. 

Interview Process 

  1. Telephone Interview with Dan Courtnall (Real Estate Partner) or Olivia Parson (Real Estate Partner) 
  2. In-person interview including task with Lawrence Sadler (Head of Real Estate) and Eleanor Morgan-Bearne (Senior Project Manager) 
  3. Final interview with Steve Coulson (CEO & Co-Founder)

We’ll Kitt you out 

  • Generous stock option scheme (ask us what this means if you’re not sure)
  • 28 days holidays a year plus Bank Holidays
  • Season Ticket Loan
  • Cycle to work scheme
  • Employer-supported childcare vouchers
  • Quarterly company away days
  • Weekly team lunch
  • Team socials on a Thursday

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