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Digital & Technology Administrator

Wellcome Trust


Posted over 30 days ago...

Join the Wellcome Trust as a Digital and Technology Administrator and contribute to global health advancements while developing your career.


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London, UK - Hybrid

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Hybrid (In-person ~2 days / week)- London United Kingdom

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Expires at anytime

Organisation summary

The Wellcome Trust is a renowned global charitable foundation dedicated to improving health worldwide. With a commitment to spend £16bn over the next decade, it supports groundbreaking science, influences policy, and fosters partnerships to address mental health, infectious disease, and climate-related health challenges. Working at Wellcome means joining an organization where your work has real impact on global health initiatives in an inclusive and supportive environment.

Role Summary

  • Support the procurement processes for IT hardware and software.
  • Manage contracts and supplier relationships effectively.
  • Provide mobile devices and offer Executive Assistant support to senior leadership.
  • Perform various administrative duties to ensure smooth operations within the D&T department.

Role Requirements

  • Proactive and confident with the ability to take initiative.
  • Efficient and discreet with a knack for multitasking and prioritizing tasks.
  • Experience in handling departmental administrative tasks including invoice processing and purchase orders.
  • Ability to work well under pressure and meet deadlines.
  • Excellent communicative capabilities as a point of contact within the department.

Application Process Details

  • Flexible hybrid work arrangement with 2 days at the Euston Road office and 3 days working from home.
  • Commitment to diversity, inclusion, and an open, respectful work culture.

The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.

As a Digital and Technology Administrator, you will be part of the Business Support team within the Digital and Technology (D&T) department reporting to Business Support Manager. The team covers a variety of services that support the department including procurement of IT hardware and software, contracts management, supplier management, provision of mobile devices and Executive Assistant/Personal Assistant support for the senior leadership team in D&T.

You will be responsible for a variety of tasks including the provision of mobiles, processing of invoices, raising of purchase orders and supporting supplier and contract reviews as well as undertaking general departmental administrative duties in order to support the efficient running of the wider D&T team.

We are looking for a forward thinking, confident and organised individual who is able to take the initiative to support department as appropriate. You will have the ability to be discrete, flexible, and efficient in all tasks. Multi-tasking, prioritising, and working to deadlines will be required. You will be a point of contact for the wider D&T department (and in some cases wider Wellcome) on various activities such as mobile provision, purchase order & invoice processing as well as contract & supplier support.

We offer excellent benefits and help our employees to develop in an open, respectful culture where differences are valued. We are currently working 2 days per week (Tuesdays and Wednesdays) from our Euston Road offices (as part of our hybrid Ways of Working) with the remaining 3 days from home. Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive.


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