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Office and People Coordinator



Posted over 30 days ago...

Join our vibrant team as an Office and People Coordinator and be the heartbeat of a dynamic, fast-growing company shaping the future


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Hybrid (In-person ~4 day / week)- London United Kingdom

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Expires at anytime

Moneybox is an award-winning, rapidly expanding company that's carving a positive footprint in the financial industry. With a team of over 300 passionate individuals in London, we are committed to creating an innovative platform that empowers people to save and invest for their future. This is an incredible chance to be part of a company culture that values collaboration, impact, and personal growth.

Role Summary

  • Ensure smooth operations by performing daily office tasks, managing supplies, and coordinating office health, safety, and security.
  • Maintain a welcoming office environment, manage meeting spaces, greet visitors, and support company communications.
  • Facilitate the complete employee lifecycle from onboarding to offboarding, including contract generation and HRIS administration.
  • Champion company culture by organizing events and celebrations to foster a positive and inclusive workplace.

Role Requirements

  • Ambitious, action-oriented individual with integrity and a commitment to confidentiality.
  • Exceptional organizational skills with the ability to manage multiple priorities.
  • Excellent communication skills and a passion for creating a positive employee experience.
  • Willingness to work in-office four days a week with one day remote.

What's in it for You?

  • Competitive salary, company shares, and pension scheme.
  • Hybrid working, home office allowance, and personal L&D budget.
  • Private medical insurance, health cash plan, and access to wellness resources.
  • Generous holiday policy and parental leave benefits.

Do you thrive in a fast-paced environment, enjoy keeping things running smoothly, and have a knack for juggling multiple tasks? We’re looking for a super proactive and organised Office and People Coordinator to provide an exceptional office and employee experience for our growing 300+ person team based in London.

The Office and People Coordinator plays a vital role to ensure our team members have an optimal environment and resources to do their best work. As our Office and People Coordinator, you will be part of the backbone of our London office ensuring the daily Office and People operations run seamlessly. You’ll also work closely with the wider People function to coordinate a variety of company ceremonies and celebrations.

What you'll do

Duties and responsibilities will include: 

Office administration: Perform a variety of office tasks such as online grocery orders, receiving deliveries, IT stock management, coordinating couriers etc. Prepare and share comms to the wider business in relation to office and wider People Team activities Maintain inventory supplies, stationery and office equipment/supplies  Office Health & Safety and security e.g. perform first aid and fire marshal duties Support the writing and updating of office documents such as the Office Manual Organise office common areas and meeting rooms, ensuring they are kept clean and tidy Greet visitors and handle incoming calls  Assist the Office Manager with daily administrative tasks

People and culture: Own and run the end-to-end employee onboarding and offboarding process, from contract generation and pre-employment checks through to right-to-work checks and day one welcome HRIS administration: ensure all new starters, leavers and employee changes are accurately recorded Conduct annual internal employee checks Support with employee benefits administration  Organise and support facilitation of company events and celebrations, in or out of the office (or virtual!)

This role requires you to work in the office four days per week and one day from home

Who you are

A driven, ambitious individual who’s looking to build their career at an exciting, fast-growing company that’s trying to make a positive mark on the world Has a high level of integrity with strong commitment to confidentiality, discretion, and ethical conduct  Has a strong bias for action Able to adapt quickly and manage competing priorities Strong organisational skills Naturally personable, a great communicator who has a passion for their work and the people they work with

What's in it for you?

Opportunity to join a fast-growing, award-winning and super ambitious business. Work with a friendly team of highly motivated individuals. Be in an environment where you are listened to and can actually have an impact. Thriving collaborative and inclusive company culture. Competitive remuneration package. Company shares Company pension scheme Hybrid working environment Home office furniture allowance Personal Annual Learning and Development budget Private Medical Insurance Health Cash Plan (cashback on visits to the dentist & opticians etc) Cycle to work scheme Gympass subscription to a variety of gyms and wellbeing apps Enhanced parental pay & leave 25 days holiday + bank holidays with additional days added with length of service.

Please read before you apply!

By sending us your application you acknowledge and agree to Moneybox using your personal data as described below.

We collect applicants’ personal data to manage our recruitment related activities. Consequently, we may use your personal data to evaluate your application, to select and shortlist applicants, to set up and conduct interviews and tests, to evaluate and assess the results, and as is otherwise needed in the recruitment process generally.

We do not share your personal data with unauthorised third parties. However, we may, if necessary, share your personal data to carefully selected third parties acting on our behalf. This may include transfers to servers and databases outside the country where you provided us with your personal data. Such transfers may include for example transfers and/or disclosures outside the European Economic Area and in the United States of America.

If you are unsuccessful in your application, we may keep your details on file so that we can tell you about other suitable vacancies which may be of interest to you when they arise in the future. If you would rather we did not keep your details on file, you can contact us at email: [email removed - click apply for more details]

Your application will be subject to criminal record and adverse credit history checks (such as CCJs, IVAs and bankruptcy). As a regulated financial business, an adverse financial history could impact your suitability for the role. If you are aware of anything that could affect your suitability for the role, please let us know.


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