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Receptionist & Admin Intern

Livit International


Posted over 30 days ago...


Jumpstart Your Career with a Vibrant Internship at Bali's Premier Coworking Hub


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Livit Hub Bali is not just a coworking space; it's an ecosystem where creativity, work, and leisure blend seamlessly against the idyllic backdrop of Sanur, Bali. Just a stroll away from the beach, Livit Hub provides a dynamic environment with ergonomic workstations, multipurpose rooms, and a community-focused atmosphere. Interns will experience a culture where self-development, community, and fun converge to create a truly unique and holistic working experience.

  • Manage and compile daily and weekly reports, including tracking meals, coworking passes, and sales.
  • Maintain guest databases on Hubspot and ensure accurate transaction reconciliation in collaboration with the Finance team.
  • Handle front desk operations, process payments, create invoices, and assist with booking facilities for guests.
  • Offer excellent customer service, respond to inquiries, and maintain a positive coworking community atmosphere.
  • Utilize Google Workspace tools and Xero for various administrative tasks.
  • Fluent in English with outstanding communication skills.
  • Final year Hospitality or Business Administration student, or similar.
  • Proficient in Google Workspace and eager to learn new online tools.
  • Customer-focused with a friendly and positive demeanor.
  • Highly organized with impeccable work ethics.
  • Ability to work in a collaborative team environment.
  • Available to work in shifts.

As part of the Livit Hub intern team, you will enjoy Indonesia's best work benefits from day one, including a learning budget, meals, laundry service, and team events. Engage with a diverse and talented team, gain international exposure, and contribute to a dynamic and growing community.

About Livit Hub Bali

Livit Hub is located in the peaceful town of Sanur, on the east coast of Bali, a 5-minute walk to the seafront! We provide perfectly lit spaces packed with perks to enhance productivity and comfort. Ergonomic chairs, multipurpose rooms, AC, standing tables, hammocks, video conference rooms, snack stations, and a slide are just some of the things that make Livit Hub stand out. Our vision of coworking is one where play, work, inspiration, community, and self-development all merge together in holistic experiences that are as fun as they are meaningful.

The role

This is a 6-month internship. The Receptionist & Admin Intern plays a crucial role in maintaining the smooth operation of Livit Hub's administrative tasks. This position involves handling detailed reports, managing databases, and collaborating with the Finance team to ensure accuracy and efficiency in all backend operations.


  • Compile and manage reports on a daily and weekly basis including meals, coworking passes, and sales reports

  • Update and maintain guest databases on Hubspot

  • Ensure transaction reconciliation and collaborate with the Finance team weekly

  • Manage the daily front desk operations and administrative duties such as payment process and creating invoice

  • Assist in meeting room and/or phone booth bookings for guests

  • Answer and direct phone calls in a professional manner.

  • Proficiently using Google Workspace suites such as Google Sheets, Google Docs, Google Slides, and Xero on a daily basis.

  • Act as a point of contact for members, giving a tour in the space, and addressing their questions, concerns, and needs. Provide excellent customer service to create a positive atmosphere within the coworking community.


  • Fluency in English and excellent communication skills (oral and written) are required.

  • Final year student in Hospitality or Business Administration Familiarity with Google Workspace suite Inc. Google sheet, pivot tables, etc

  • Customer-oriented mindset

  • A very friendly, positive, and welcoming nature.

  • Impeccable work ethics and quality standards.

  • A highly organized individual.

  • A highly organized individual with a strong work ethic

  • Strong interpersonal skills and ability to work with a team

  • Good computer skills and openness to learning and using new online tools.

  • Availability to work in shifts.

What’s in it for you?

  • Indonesia's best place to work benefits including the learning and development budget.

  • Attractive benefits package from your first day including BPJS Ketenagakerjaan, 3 meals per day & laundry service, team events, and many other perks.

  • Working with a bright group of co-workers will inspire you to grow, achieve more, and have fun while doing it.

  • A fast-paced, exciting, and international work environment where you will collaborate with team members and clients from all over the world.

  • Contributing to building a young, dynamic, and extremely capable team.

Internship Period: 6 months

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