Volunteer Executive Assistant to Regional Director

What will you be doing?

The Executive Assistant to IYF Regional Director works to enhance executive's effectiveness of the Regional Administration by providing information management support, She/he ensures the effective and efficient functioning of the IYF Regional Administration, full confidentiality in all aspects of the assignment, management of information flow and follow-up on deadlines and commitments made. In addition to this, the Executive Assistant also provides support to the office of the Regional Director, performing a variety of standard administrative processes ensuring high quality and accuracy of work. Responsibilities: (A) Ensures effective and efficient functioning of the Regional Director’s office • Maintenance of the Regional Director’s calendar, contacts with high-ranking officials, the arrangement of appointments and online meetings; • Preparation of high-quality briefing materials for Regional Director for meetings and when required; • Management of Regional Director’s tasks, actions and representation schedule; • Maintenance of contacts of high-level partners and senior officials; and • Preparation of correspondence, directives, comments on behalf of the Regional Director for and making follow-up when required. (B) Ensures provision of effective communications support: • Maintenance of the information system ensuring safekeeping of confidential materials; • Coordination of the information flow in the office, follow up on circulation files; • Facilitation of information sharing between Representatives, Regional Administration, and other IYF Commissions; and • Follow up on correspondence, deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the Regional Director. (C) Ensures effective administrative and logistical support: • Maintenance of archives, making sure files are properly stored and accessible; safekeeping of documents and assistance in the collection of reference and background material from registry files; • Registration and dispatch of the outgoing communications, including pouch, and follow-up distribution; and • Providing administrative support to the Regional Administration in other meetings.   #LI-Remote

What are we looking for?

Experience preferred at national level preferred in administration, youth empowerment role, development, communications, international relations, youth studies, sport, women empowerment, youth-led organizations or another relevant field.

What difference will you make?

To voluntarily represent, positively promote, and uphold the mission of “Empowering youth for a better world” in various programs and opportunities throughout the IYF interventions across member countries.