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Elevate your career as a PA to the Executive Director at WaterAid and contribute to global change
Overview
Salary £39358 - £41325
Location London, UK (Hybrid Working)
Expires Expires at anytime
Organisation summary: WaterAid is an international non-governmental organization focused on improving access to clean water, hygiene, and sanitation. As a PA to the Executive Director of International Programmes, you'll have the opportunity to play a critical role in our mission to transform lives in Africa and South Asia. Our supportive environment encourages you to be your best, as we work together to make an even greater impact.
- Provide comprehensive support to the Executive Director, ensuring efficiency and organization.
- Responsibly manage administrative tasks for the Programme Operations Director and Senior Management Team.
- Coordinate key events and oversee departmental operations, enhancing our program delivery.
- Extensive experience as a Senior Administrator or PA in a global setting, with expert diary management skills.
- Strong communication abilities for creating briefings, minutes, and presentations.
- Highly organized with efficient time-management and multitasking capabilities.
- Digital proficiency, particularly in Microsoft Office, with a focus on virtual meeting setup and PowerPoint.
- Financial acumen for managing invoices, expenses, and tracking project budgets.
- Team-oriented, proactive problem-solver ready to support and enhance team effectiveness.
- Flexibility to travel for work, both in the UK and internationally, if needed.
- Apply by 23:59 on 12th May 2024, including CV and cover letter in one document.
- Be available for tests and interviews from 27th May to 3rd June 2024.
- Must be eligible to work in the UK and undergo DBS checks as per our Safer Recruitment policy.
About WaterAid: Join WaterAid as PA to Executive Director of International Programmes to change normal for millions of people so they can unlock their potential, break free from poverty and change their lives for good. We need passionate, creative and dedicated people. In return, you will be encouraged and empowered to be yourself at your very best. Together, we will make a bigger difference.
About the Team: The International Programmes Department is made up of four regions: West Africa, East Africa, Southern Africa, and South Asia; and three support teams: Programme Support and Knowledge team, the Programme Funding and Partnerships Team and the Programme Operations Team; the International Programmes Department delivers our work effectively across Africa and South Asia focusing on quality programming; accountability and effectiveness; research, learning and documentation.
About the Role: The purpose of this role is to provide proactive and professional support to the Executive Director of International Programmes, with some general administrative support to the Programme Operations Director and the International Programmes Senior Management Team. The role will be split 80/20 with a majority focus on executive support for the Executive Director, ensuring they are well organised and briefed and supported to maximise her capacity to lead WaterAid effectively. The minority focus will be on general administrative support to the Programme Operations Director and to the International Programmes Senior Management Team. The role will also be instrumental in running operations in the department, including supporting the organisation with key high profile programme events, line managing the administrator to ensure the department is working effectively and efficiently within itself and the wider organisation.
Job requirements: Proven successful track record of being a Senior Administrator or Personal Assistant in a global organisation, including exceptional diary management; Effective time-management, organisation and prioritisation skills, including ability to manage multiple projects and priorities and to keep track of high volumes of information within a busy environment; Excellent communication skills (written and verbal), including ability to assimilate information quickly and produce accurate minutes, clear PowerPoint presentations and written briefings; Integrity and the ability to act with discretion and respect confidentiality. Digitally literate with excellent IT skills, particularly for setting up virtual meetings and effectively using Microsoft Office tools, with extensive experience of using PowerPoint and creating simple and compelling presentations; Numerical accuracy and experience of managing and processing invoices and expenses. Ability to co-ordinate / track project budget. Team player who is motivated by the desire to support others to be effective and efficient in their work, proactive, with confidence to take initiative and solve problems; Willingness to travel in the UK and internationally, if required, for the proper performance and delivery of the role.
Applications details: Applications will close at 23:59 on 12th May 2024. Availability for test and interview is required the week commencing 27th May 2024 and 3rd June 2024. Please apply by submitting your CV and a cover letter into one document in either Word Document or PDF format. Pre-employment screening: To apply for this post, you must be able to demonstrate your eligibility to work in the UK. All our vacancies require a basic Disclosure and Barring Service (DBS) check to comply with our Safer Recruitment policy.
