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Join Wellcome Collection and contribute to a dynamic cultural sector with an Events Executive role, delivering impactful events that bridge science, medicine, and art.
Overview
Salary £33365
Location London, UK - Hybrid
Expires Expires at anytime
Wellcome Collection, a part of the globally recognized Wellcome Trust, is on a mission to improve global health through public engagement in science, medicine, and art. With our free museum and library, we offer unique exhibitions and a diverse range of events that inspire deep reflection on health and human experience.
Role Summary:
- Client-facing role managing the entire event lifecycle from initial enquiry to post-event invoicing.
- Coordinate event logistics, including catering, room setups, and working with external suppliers.
- Weekly collaboration with internal teams, service partners, and suppliers to ensure smooth event execution.
- Maintain precise contracts and ensure timely invoicing and payment.
Role Requirements:
- Proven experience in commercial hire event delivery and coordination.
- Strong communication skills and the ability to manage multiple clients.
- Experience with event management systems, preferably Kinetics.
- Skilled in coordinating hybrid events with video conferencing and live streaming elements.
- A commitment to fostering a diverse and inclusive work culture.
Application Process Details:
- Submit your current CV and complete the short application form.
- Prepare for potential interviews starting the week commencing Monday, 20 May 2024.
With the upcoming development of a new strategy in 2024, Wellcome Collection offers an exciting opportunity to be at the forefront of a transformative cultural sector. For more details on the role, benefits, and our commitment to flexibility and diversity, visit our website or contact us directly.
Wellcome Collection is part of The Wellcome Trust, a global charitable foundation. We aim to improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. We are a free museum and library exploring health and human experience. Through exhibitions, collections, live programming, digital, broadcast and publishing, we create opportunities for people to think deeply about the links between science, medicine, life and art.
We are looking for an Events Executive to join our team. Your primary focus will be operating in a client facing role working on events from the first stages of enquiry through to contracting and invoicing of the event and detailed coordination of all event logistics including but not limited to catering. You will ensure events are effectively managed within the conference centre through; Communicating with internal teams, service partners and suppliers at weekly meetings, Assisting clients to run their events effectively, Ensuring accurate contracts and invoices are presented to clients and paid on time, Working with external suppliers to ensure effective and safe delivery, Ensuring events are delivered on time, including ensuring correct room set ups are complete and accurate.
We are looking for an events professional with strong communication and event coordination skills. The ideal candidate will have experience in delivering commercial hire events of a high standard, dealing with internal and external operations teams and liaising with multiple clients simultaneously. Operational experience in a conference and events venue delivering events, Exhibition and networking skills, Demonstrable knowledge of an event management booking systems (ideally Kinetics), Experience of working in the conference and events sector, Possess the capability to coordinate Hybrid Events (including elements of video conferencing / live streaming), The ability to contribute to a diverse and inclusive culture across the organisation, collaborating across departments.
To apply please upload your current CV and complete our short application. Interview dates: Week commencing Monday, 20 May 2024. You can view the full job description on our website. You can read more about the benefits we offer our employees on our website.
Our Hybrid Way of Working: We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. For this role you should expect to work onsite two - three days a week.
In 2024, Wellcome Collection will be developing a new strategy, making this an exciting time to join our team and be part of a changing cultural sector which is finding new ways of delivering its work, engaging people, and placing a greater focus on social impact and change.
Diversity and Inclusion is at the heart of everything we do. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at [email removed - click apply for more details].
