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Join the prestigious Harlequin Mills & Boon series team in a dynamic administrative role supporting a world of storytelling
Overview
Salary No salary declared 😔
Location 
Nomad Friendly? 
Expires Expires at anytime
HarperCollins is a renowned publisher with a rich history in storytelling. With a commitment to diversity, innovation, and the promotion of reading culture, the company offers a stimulating work environment. The Harlequin Mills & Boon series imprint is a cornerstone of romance fiction, and the London editorial team is looking for a dedicated individual to provide essential administrative support.
- Frontline contact for authors, handling queries and troubleshooting.
- Database management, including updating author information.
- Assist with editorial tasks such as scheduling books, editing copy, and managing manuscript submissions.
- Prepare monthly reports and maintain records.
- Organize author events from invitations to on-site arrangements.
- Experience in administrative roles required.
- Strong communication, planning, and organizational skills.
- Proficiency in Microsoft Office and database systems.
- Ability to problem-solve and prioritize tasks effectively.
To apply, submit your application through the Applied platform. HarperCollins is an equal opportunity employer, offering a range of benefits such as a hybrid working model, comprehensive health cover, and professional development opportunities. For queries, contact recruitment@harpercollins.co.uk with 'Vacancy Query' and the job title in the subject line.
Reporting to the Executive Editor, this position is responsible for providing administrative support for the Harlequin Mills & Boon series imprint and the editorial team in London.
Key Responsibilities
Provide administrative and clerical support by being the frontline contact for the author base, and for general queries and information, including troubleshooting.
Filling in template letters and emailing authors as well as tracking the responses and liaising with stakeholders
Using internal systems to update author information and other database management. Scheduling books, completing prelims, creating templates, editing copy and admin for Modern/Presents, Romance, Medical and Historical Romance as required.
Prepares monthly leadership report; maintains effective logs as needed.
Provides support for the editorial team, including such tasks as: monthly Art Fact Sheet alerts for authors; assisting with deflags and AAs, as needed; responding to author queries, helping prepare presentation materials.
Track expenses for the team members through the internal approval system.
Manages and assigns unsolicited manuscripts through our Submittable system, reading slush and giving timely responses.
Booking meetings; making travel arrangements as required.
Organising all aspects of author events including invitation preparation, catering, decoration and staffing arrangements
Experience and Skills Required
Administrative experience
Strong communication, planning and organizational skills as well as attention to detail
Capacity to build trust/teamwork/collaboration and customer orientation
Problem-solving, decision-making and prioritization skills
Proficiency with Microsoft Office and other apps and systems
Benefits
Hybrid working model
28 days holiday plus bank holidays (option to buy and sell holiday days)
Enhanced pay for maternity, paternity, adoption and shared parental leave
Private healthcare cover and life assurance
Summer Hours
Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal
Season ticket loans (from day 1 for entry level) and cycle to work scheme
Relocation Rent Support Loan
Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at Work
Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes
Virtual GP and eyecare vouchers
Gym membership discount
Onsite physiotherapy (London only)
Charitable donation matching and 2 volunteering days
We're a certified Carbon Neutral company
Green Electric/Hybrid Car Benefit Scheme (salary sacrifice)
With Trees for Life we plant a tree in the Highlands of Scotland for every permanent hire
Free e-books and audiobooks, digital newspaper subscriptions and discounts on books
Subsidised canteen and retail discounts
Onsite prayer room
The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit https://www.btbs.org/
If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to [email removed - click apply for more details] with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.
Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.
