Events Assistant, Sustainable Workspaces

Events Assistant, Sustainable Workspaces
We are seeking a proactive and detail-oriented Events Assistant to join our team. The Events Assistant will work closely with our Events Sales Manager to handle enquiries, support event logistics, and ensure the smooth execution of all events hosted within our space.

Currently we are operating one site in London’s County Hall (opposite Westminster), a 40,000 sqft co-working space dedicated to sustainability and climate tech innovation. With over 1000 entrepreneurs and innovators, this unique space is designed to inspire creativity and collaboration in a purpose-driven environment. 

A typical day for this new role could include setting up spaces for a diverse range of events, checking the events inbox and responding to enquiries, building proposals, running a tour of our workspace, meet and greet hosts, troubleshooting AV issues.

The role 

This highly innovative and collaborative environment provides an exciting opportunity for candidates with high energy. Reporting into the Events Sales Manager, the Events Assistant will be responsible for running events end to end, from enquiry stage to operationally being on hand on the day.

You’ll be engaging with innovative climate tech start-up members of our ecosystem to corporations such as the World Economic Forum, Department for Energy Security and Net Zero, and Barclays. 

Your key responsibilities:

• Assisting in planning and executing event logistics, including but not limited to room set up, catering arrangements, equipment rentals, and coordination with vendors. Ensuring everything is perfect from the moment the event host/first guest arrives. 
• Making every client feel valued and supported. You’ll be the friendly face ensuring they are looked after and receive great customer service from start to finish.
• Handling the events inbox with finesse, responding to enquiries swiftly and professionally. Maintaining clear and effective communication with all stakeholders.
• Keeping our bookings calendar up to date, updating event databases, preparing event materials, and generating post-event reports.
• Assisting the Events Sales Manager with the planning and execution of large scale and complex events.
• Always be one step ahead, anticipating needs and preparing for upcoming events, and resolving any issues that may arise on the day.
• Regularly maintaining and tidying meeting rooms to keep them in a presentable condition.
• Contributing to and helping to establish efficient events procedures to streamline operations.

Requirements

/ We expect you to have

• 1+ year events or relevant hospitality experience
• A natural ability for organisation, with a high attention to detail
• Excellent communication, both written and verbal
• An energetic mindset and proactive ability for problem solving
• An ability to build relationships with start-ups and large corporates at all levels of seniority
• Flexibility to work evenings and weekends as required by event schedules, with the occasional requirement to cover the front desk, serve canapes etc.

/ Desirable

• An interest in sustainability and a commitment to integrating sustainable practices into event planning and execution
• Knowledge of AV equipment and Tripleseat event platform, or similar
• Ability to add a creative element to the event schedule
• A desire to attend exhibitions to represent Sustainable Ventures

Benefits

/ Additional Details

• Hours: Office based 5 days a week (with 1 work-from-home day per month). Part of the role includes covering front desk duties, and availability to cover evening events
• Remuneration: £27,500-£29,000 per annum

• Based: London

/ Benefits include

• 25 days Holiday + Bank Hols
• Monthly Wellness Day (rest & recharge)
• Paid Sick Leave + Private Health Insurance Scheme
• Enhanced Pension Scheme
• Cycle to Work Scheme + Octopus EV Lease Scheme
• Discounts on sustainable brands in our ecosystem
• Monthly Lunch & Learns

As you grow with us, you can access additional benefits, including a Learning & Development allowance; enhanced maternity, paternity, and adoption leave & pay from 2 years’ service); and a monthly sabbatical (every 5 years’ of service).

/ Diversity 

Our people are the heart of Sustainable Ventures. We’re an equal opportunity employer, committed to recruiting a diverse workforce and creating an inclusive environment where everyone can be themselves at work. The climate crisis is a social and inclusion issue, and we especially encourage applications from individuals underrepresented in the climate space. We welcome applicants with diverse experiences. We also welcome applicants who may have different experiences to those exactly specified in the application. 

About Sustainable Ventures

We’re Europe’s largest ecosystem of climate tech startups. Following our recent expansion of our Central London headquarters, we’re focused on our mission to develop 1000 new businesses by 2025, and expand our operations across UK regions.

Our impact on the planet’s climate and its natural resources is being felt more often and by more people than ever before. It is clear that significant changes must be made to achieve the targets set by the IPCC and reach Net Zero by 2050. This presents the world’s biggest challenge and it is something that SV has been addressing since 2011. We believe in the power of commercial innovation to address the twin challenges of climate change and resource scarcity.

/ Application Instructions

Applications will be considered on a rolling basis.

/ Recruitment process

• 30 min phone screening interview
• One-stage, in-person interview