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Executive Assistant



Posted 2 weeks ago


Join Mind Gym, an innovative company transforming corporate performance, as an Executive Assistant to the Founders during an exciting period of rapid growth and market disruption.


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Expires at anytime

Organisation summary: Mind Gym is revolutionizing the corporate world by applying the latest behavioral science to enhance the performance of companies and their employees. Renowned among the FTSE100/S&P100, Mind Gym is rapidly expanding, having recently gone public. With over 2 million professionals in 60 countries engaging with Mind Gym's experiences, the company is at the forefront of behavioral change, aiming to redefine success for businesses and individuals alike.

  • Role Summary:
    • Help the Co-founders by managing business development outreach and client relationships.
    • Handle meticulous calendar management, meeting preparation, and follow-ups.
    • Undertake and manage projects, including coordinating founder-led marketing initiatives and company events.
    • Act as an office ambassador and liaison for the Executive team.
    • Manage all business administration tasks, including expenses, inbox management, and hospitality for clients.
    • Support the Executive Chair with Board meeting coordination and communication.
  • Role Requirements:
    • Minimum of 6 years’ C-Suite level support experience, with a bonus for Chief Sales/Commercial/Revenue Officer support.
    • Client liaison expertise.
    • Understanding of corporate and market governance is beneficial.
    • Stellar stakeholder management and communication skills.
    • Proficiency in Microsoft Office suite, particularly PowerPoint for client presentations.
    • Proven ability to manage a busy schedule and complex projects.
    • Team player with the capacity to engage and coordinate multiple teams and departments.
    • Experience in Office Management.
    • Strong project management skills with experience in organizing client events.

Executive Assistant to Founders

Mind Gym uses the latest behavioral science to transform the performance of companies and the lives of people who work in them. Most of FTSE100/S&P100 are clients and over 2 million professionals in 60 countries have taken part in a live Mind Gym experience, whilst many more have connected digitally.

We’re growing rapidly and have successfully floated on the London Stock Exchange. This is just the start. We have a bold vision to redefine how companies and individuals flourish, and so disrupt the market for behavioural change.

If you’re determined to make a difference, voraciously curious and brimming with entrepreneurial spirit, we’d like to hear from you.

The Job

Our Co-founders, Executive Chair and President EMEA respectively, are looking for a first-rate EA to make their lives easier so they can devote their energies to accelerating the growth of the business.

The most important characteristics of a successful EA at our company is attitude, energy and an eye for detail. You will always be thinking about what they can do to make things easier and then swiftly putting these ideas into practice. The willingness to help and the ability to anticipate what might be needed, and act on it, is crucial. The EA is always at least a couple of steps ahead.

To be successful, the EA will demonstrate quality finish in everything that they do. Nothing can slip through. No activity is too trivial to do properly. Everything must be accurate.


  • Supporting both co-founders closely on their business development outreach and nurturing existing and prospect client relationships. A background supporting on biz dev would be helpful.
  • Meticulous and proactive calendar management including prep and follow-up from meetings and one-to-ones with direct reports, fielding requests as appropriate, collating and circulating agendas and papers etc. A key focus will be on filling the founders’ calendars with appropriate C-suite client and prospective client meetings, utilising their relationship (and nurturing your own relationships with their EAs)
  • Taking on and managing projects, e.g. supporting marketing on the coordination of founder let initiatives – webinars, senior HR leaders roundtables, dinner and supporting the people team on all company events.
  • Being eyes and ears in the office as well as an ambassador for the Exec team internally
  • All business admin, logistics, etc. from expenses and inbox management to ensuring top-notch hospitality for visiting clients
  • Supporting the Exec Chair in his role as Chair of the Board, including coordinating the annual meeting cadence, collating and distributing the papers, ensuring actions have been followed up with and acting as a key point of contact to all Board and Committee members.

About you

  • 6+ years experience supporting at C-Suite level (at Chief Sales / Commercial / Revenue Officer would be a bonus). Client liaison is a key part of the job.
  • An understanding of corporate and market governance would be useful, albeit not mandatory.
  • Excellent stakeholder management
  • Highly organised with excellent written and verbal communication skills; must be able to respond as and on behalf of both founders.
  • Good tech fluency including all MS packages: Word, Excel, PowerPoint, Outlook – a good grounding in Microsoft PPT to support on client decks would be useful.
  • Extensive experience in managing a hectic schedule and complex projects
  • A team player with a natural ability to engage with and coordinate multiple teams and departments and drive operational synergies.
  • Office Management experience
  • Strong project management skills and proven experience in managing/running client events

If this sounds like something you’d be great at, we’d love hear from you


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