Executive and Operations Associate

Background checks: Due to the nature of the work we do with global governments and partners, all employees are required to pass BPSS verification.

The role

Join us at an inflexion point in our organisation’s journey as we prepare for significant growth. This role offers a unique opportunity to accelerate your career, with a clear path to Chief of Staff over the next 3 years as the organisation grows in size and complexity.

The Executive and Operations Associate (EOA) role consists of two broad remits:

• Providing administrative and operational support for our leadership team.

• Executing and improving key operational processes as part of our Operations and People team.

Role breakdown

• Executive Associate (50%)

  • Diary planning for the management team; facilitating follow-ups and preparation where applicable

  • Coordinating global travel and accommodation for the team

  • Organising and managing logistics for meetings, including video conferences, external meetings and board meetings, ensuring all necessary materials are prepared in advance

  • Communicating with key stakeholders, including directors, investors and other partners

  • Preparing, proofreading, and revising communications, presentations, and other documents on behalf of the management team

  • Assisting our events and operations teams in the planning and execution of complex events, often with external stakeholders

  • Assisting the management team with ad-hoc research projects

  • Office management and administration (we expect this to require around two days per week in the office)

• Operations (30%) 

  • Assisting and leading cross-functional projects

  • Assisting Apolitical’s People Lead with onboarding of new joiners into the team

  • Assisting Apolitical's People Lead to provide an exceptional employee experience

  • Digital file management of legal and compliance documentation

  • Assisting with the organisation of team and company events

• Finance (20%) 

  • Invoicing and replying to financial queries from partners 

  • Scheduling and payment of bills 

  • Reviewing and reconciling company and employee expenses

  • Filing and administration (from bank statements to funding documents for investors) 

  • Maintaining critical internal documents, including our share register, cap table, and investor communications lists.

You'll need

• At least 1 year of experience as an Executive Assistant to senior leadership in a high-growth company. 

• Experience communicating with critical external stakeholders, including the board, investors and other partners.

• Excellent written and verbal communication skills

• Meticulous attention to detail

• Exceptional time management

• Flexibility and adaptability

• Strong problem-solving skills and a knack for recognising opportunities for process, policy and organisational improvements

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. Apolitical is dedicated to building a diverse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.