Senior Administrator and Diary Manager for Director of Collection

About the role: To provide the Director of Collection with comprehensive secretarial and administrative support including diary management. To provide administrative, organisational and planning support to the Collection Projects and Resources, Collection Care and Scientific Research departments.

Key areas of responsibility: Manage and prioritise a busy diary, dealing sensitively with conflicting demands, scheduling the Director’s workload effectively to ensure that deadlines are met. Ensure that the Director has the necessary information in advance of meetings. This will involve liaising with internal and external parties and preparing of briefing notes as required. Manage incoming correspondence and telephone calls on behalf of the Director, sorting, recording and redirecting as appropriate. Drafting responses to correspondence as required. Draft management reports and presentations on behalf of the Director. Liaise effectively and confidently with senior people internally and externally, representing the views of the Director and acting as point of contact on his or her behalf as required. Organise travel and internal and external events for the Director, meeting and greeting visitors as required. Act as secretary to senior management meetings, drafting agendas, planning topics for discussion over the year, and drafting minutes. Support other high-level meetings as required. Provide organisational and administrative coordination of departmental activities and events.

About you: A-levels, or equivalent qualifications or experience. Ability to draft letters, reports, meeting minutes and other formal documents. Ability to develop and maintain effective administrative procedures. Experience of financial administration, including financial processing systems. Confident user of ICT, including Word, Outlook, Excel and PowerPoint. Ability to synthesise and report on information orally and in writing. Senior level diary management experience. Excellent interpersonal and communication skills, both written and verbal. Confident communicating with people at all levels.

About the British Museum: Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo and Rembrandt.

Benefits: Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays. Membership of the civil service defined benefit pension scheme. Free entry to a wide range of museums and exhibitions. Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections. Interest-free travel, bicycle, and rental deposit loans. Professional and personal development opportunities. Employee Assistance Programme. Discounts on food and gift shop purchases.

Additional details: We have a legal responsibility to ensure that employees have the right to work in the UK. If you currently do not hold the right to work in the UK, we can only sponsor a limited number of roles that meet eligibility criteria. To offer a sponsorship, the job role you apply needs to be in the list of eligible occupations. Additionally (with some limited exceptions), the role will need to meet the minimum salary threshold of £38,700 or the going rate for the job, whichever is the highest. The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills, and experience. We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. We would typically see this role as working on site about 4 days a week.