Volunteer Clerk to the Trustees, supporting the charity through change and growth

What will you be doing?

General management:

Assist and advise in the conduct and operations of the charity (including reviews). Support the Trustee Board and its meetings (approx. 6-10 per year - agendas & minutes). Ensure a proper set of records is held (and archived when appropriate).

Communications:

Dealing with incoming correspondence by email (webmail account) or by post (P.O. Box). Liaising with other Officers (Grants Officer and Allotments Manager).

Financial Management:

Manage bank accounts (transactions, balances & statements). Maintain accounts (payments & receipts, to SORP standard). Advise on levels of unrestricted/designated/endowment funds and transfers. Assist Trustees with monitoring returns on investments and other assets. Manage reimbursement of out-of-pocket expenses.

Reporting:

Prepare Annual Return (to Charity Commission). Draft the Annual Report & Accounts (for independent examination & approval).

For full details, please refer to the Role Description document (below).

What are we looking for?

A well-organised, business-like approach to office administration/management. Experience of managing finances for an organisation. Computer literate - email, correspondence, spreadsheet records, reporting. Awareness of corporate governance issues. Interested in developing the organisation to meet future challenges.

What difference will you make?

Make a core contribution to the success and smooth-running of this local charity. Play a part in the awarding of grants to people in need who live across West Reading, Tilehurst, Southcote, Holybrook, Calcot and Theale. Work in a dedicated team of volunteers, for an organisation that has been helping local people for over 200 years. Help to influence the future shape and operation of the organisation, to ensure that it survives and flourishes for many years to come.