Volunteer Administrative Assistant

What will you be doing?

As the Administrative Assistant, you’ll play a vital role in supporting the smooth operation of PrettyPowerful’s mission to empower women of colour. Your responsibilities will include:

Scheduling and Coordination: Assist in organising meetings, workshops, and events by coordinating schedules, sending invites, and managing calendars. Record-Keeping: Help maintain accurate records, including attendee lists, event registrations, and documentation of meeting minutes. Communications Support: Manage email correspondence, respond to general inquiries, and ensure consistent communication with our community and team members.

You’ll work closely with the Operations Manager and other team members to ensure that our events and programs run efficiently. This role offers flexibility and may include a mix of administrative tasks that support the overall functioning of the organisation.

What are we looking for?

Organisation and Time Management

Exceptional ability to prioritise tasks and manage multiple deadlines. Efficient at scheduling and coordinating calendars to ensure smooth event and program operations.

Communication Skills

Strong written and verbal communication for managing email correspondence and responding to general inquiries. Ability to communicate clearly and effectively with team members, participants, and external contacts.

Attention to Detail

Accurate and thorough in record-keeping, data entry, and maintaining organised documentation.

Proficiency in Office Software

Competent in using office software (e.g., Microsoft Office Suite, Google Workspace) for managing schedules, documents, and records.

Adaptability and Flexibility

Comfortable adapting to new tasks and responsibilities as the role evolves. Willingness to take on a range of administrative tasks in support of the team.

Team Collaboration

Skilled at working in a team setting, supporting others, and maintaining a positive team dynamic.

Problem-Solving Skills

Ability to address minor logistical issues independently and provide solutions to keep processes running smoothly.

What difference will you make?

Your support will be critical in helping PrettyPowerful achieve its mission by keeping our operations streamlined, enabling us to focus on creating impactful programs for women of colour. Your contribution will ensure the successful planning and execution of workshops and events, directly benefiting our community and empowering members to overcome barriers in employment, healthcare, and support services.