Executive Assistant (6 Month FTC)

About Us

Hi, we’re Bloom & Wild. We don’t just send flowers. We help our customers to care wildly. Caring wildly is celebrating the little things we all do for each other every day. Not just the big occasions. It’s being there for the highs. Stepping up for the lows.

We care wildly about people and our planet. Which is why we’re so proud to be a certified B Corp™ – committed to making long-term positive change for our community, and the world around us.

Founded in 2013, our mission back then was to make sending and receiving flowers the joy that it should be, by harnessing technology, brand and letterbox delivery. We announced £75 million Series D funding in 2021 and that same year acquired bloomon in The Netherlands and Bergamotte in France. Together, we’ve fulfilled and delivered over 20 million orders (and counting!), making us the largest direct to consumer flower business in Europe.

Now home to a family of 3 beautiful brands, we’re driven by our vision to create the destination for making life a little more thoughtful and beautiful. And we won't stop at flowers and plants. Starting with the Bloom & Wild brand, we're expanding our gifting offering to other categories like cakes, candles and cocktails. This is all part of our ambition to build Europe's #1 direct to consumer gifting destination. 

EA Team @ Bloom & Wild Group

The overall Bloom & Wild team is now over 400 people across 3 countries and our Executive Assistant Team sits within our People Team. We are currently looking for an interim EA to join us for a period of 6 months, with an immediate start. The role of the EA Team is to support our Exec and VPs to be the best leaders they can for our business. Using organisational, logistical and problem solving skills, we aim to bring fresh perspectives to current processes so that the Leadership Team can better utilise their time and resources. We keep on top of all admin tasks around diary and inbox management, and have autonomy in doing so.

What you'll be doing:

Calendar: Set up meetings with internal and external attendees, sending calendar invites and relevant details  Manage your stakeholder’s time appropriately, ensuring travel and preparation time is taken into account  Ensure meeting rooms are booked as appropriate for office based meetings Manage and distribute agendas for meetings and where required, attend meetings to record actions and follow up with relevant team members Organise catering for meetings when required Travel Management: Book travel both nationally and internationally on behalf of your stakeholders, including trains/ flights, taxis, accommodation Manage travel arrangements for your client groups, ensuring bookings are within budget and approved in a timely manager, exploring alternative options if appropriate  Manage and maintain company travel platform, being the key liaison and support for all staff  Budget Management: Manage expenses on behalf of your key stakeholders and client groups  Track the social, travel and L&D budgets for your client groups, reporting each month end and raising concerns with the finance team  Client Project Support: Plan and coordinate team off-site meetings and social events, including venue selection, travel, catering, agenda and budgets  Work closely with the EA Team on company wide monthly meetings, selecting regional hosts and working with these hosts on the agenda and presentation content Work closely with the IT Team to ensure monthly meeting content is submitted in the correct format and on time, and assisting with set up and time management during the meeting  Manage and coordinate team Health Checks, setting up and launching and then managing the report out process to track results, supporting your clients on tracking key focus areas Other ad hoc projects as required by your stakeholders and People Team 

You’ll love this role if you…

Have 2-3 years of experience as an EA, likely gained in a fast paced, high growth environment You care about the detail - you’re methodical and precise and take a thoughtful approach to planning and prioritising your work You have excellent written skills and are able to respond accurately and appropriately to a range of stakeholders You have a collaborative style that enables you to work with a range of different people and teams and allows for open and inclusive discussion