Event Operations Coordinator

Rates: £240/day onsite

Dates: Approx. 21 days onsite between 11th August – 3rd September 2025

Location: A beautiful heritage pine forest near Sevenoaks, Kent

Application Deadline: Midnight on 15th June 2025

Food/Accom: Onsite accommodation & catering

Your Responsibilities

Before and during live event days:

Coordinate build of core infrastructure across the event site, ensuring all elements are installed as per the site plan and schedule

Act as a primary point of contact for specific contractors (e.g. structures), providing clear information, ensuring timelines and specs are met

Support the Production Manager and Operations Manager during build, live, and break phases, helping keep site operations running smoothly

Deliver clear, confident briefings to crew and assigned suppliers, ensuring everyone understands their roles, schedules and safety protocols

Maintain accurate logs of issues, updates and key actions across production and operations, supporting real-time problem-solving and smooth handovers between shifts

Assist in keeping production documents up to date, including production schedules, sign-off checklists and supplier contact logs

Respond proactively to onsite challenges, escalating where appropriate and always aiming to solve problems calmly and effectively

Your Skills & Experience

Experience working on outdoor events or festivals in an operations role

Good understanding of event build, live, and break operations

Ability to multitask across different departments and timelines

Previous experience supervising team members

Strong interpersonal and communication skills

Calm, proactive and collaborative

Ability to read site maps

Driving Licence

Desirable Skills & Experience

AutoCAD

Comfortable using spreadsheets or event management tools

First Aid Certificate

Health & Safety Qualification (e.g. IOSH)