Buying Administrator

The British Museum Company is responsible for translating the British Museum’s collections into accessible products for the public. This includes developing, producing, and retailing merchandise, operating shops, publishing, and e-commerce. We are seeking a dedicated Buying Administrator to join our team. The successful candidate will assist the buying team in implementing the retail buying strategy by managing the efficient development, buying, and supply of retail products to maximize sales and customer satisfaction.

In this role, you will be responsible for collating and maintaining accurate data on supplier information, product codes, descriptions, prices, order quantities, and delivery notes. You will communicate any changes to the Finance and Retail teams to ensure smooth operations. Your duties will include assisting Buyers in sourcing and developing new museum-related and commercial products for core collections and exhibition ranges. Maintaining constant communication with suppliers, shops, Trade, Web, and Goods In departments is essential to facilitate the buying and stock management process.

You will also create and manage photo range plans, gathering information from Buyers and distributing it to relevant departments. Using Business Central, you will perform functions such as placing orders, checking sales and stock levels, finding vendor information, and resolving invoice queries. Additionally, you will create and issue critical paths, working closely with Buyers to ensure deadlines are met for exhibitions and new range developments.

Candidates should have previous retail experience, either in Head Office or retail shops, and demonstrate excellent IT skills, particularly in Microsoft Office and Adobe Suite. Strong organizational skills, the ability to prioritize and multitask, and absolute discretion when handling confidential information are required. Excellent communication skills, strong numeracy skills for managing budgets and analyzing stock data, and attention to detail are also essential.

The British Museum Company is committed to promoting equality of opportunity and fostering a diverse, inclusive workplace. We offer flexible working arrangements, typically requiring on-site presence 1-2 days a week, with attendance at trade fairs and supplier visits as needed. Our benefits include membership of the workplace pension scheme, free entry to museums and exhibitions, participation in museum activities, generous annual leave, interest-free season ticket loans, professional development opportunities, Employee Assistance Programme, and discounts on food and gift shop purchases.

If you are interested in this exciting opportunity, please visit our website for further information and application details: https://www.britishmuseum.org/about-us/jobs