Executive Assistant

At Founders Pledge, our mission is to empower entrepreneurs to do immense good. Since launching in 2015, we've raised over $10 billion for the most impactful social causes. We provide the simplest path to impact for successful entrepreneurs by offering end-to-end giving infrastructure, pioneering research, and access to a worldwide network of experts. In short, we help tech leaders become strategic philanthropists. Our 2,100+ members include the founders and leaders of companies like Airbnb, UiPath, Dropbox, Skype, Spotify, and Uber.

We're looking for a London-based Executive Assistant to the CXO (Chief Experience Officer) and CEO to join our Membership Experience team to support them in maximizing their time and impact. As a key member of a fast-paced, multidisciplinary team, you will support all aspects of their work, including managing their schedules, drafting communications, preparing presentations, and offering thought partnership. You will also provide office management cover during the Senior Operations Assistant's absences.

Your immediate priority will be to ensure the CXO and CEO can direct their time and resources toward the highest-impact elements of their work.

What You'll Do

• Coordinate diary management and prioritization: Anticipate clashes, manage changes, and organize weekly "office hours" to ensure the CEO and CXO's calendars are optimized for efficiency and productivity.

• Proactive travel planning: Orchestrate all travel logistics, including transport and accommodation for both UK and international travel.

• Manage inboxes: Triage inbound messages, prioritize, and make recommendations to ensure emails are handled in a timely manner.

• Draft communications: Compose event invitations, emails, and other relevant communications for the CEO and CXO in their style and tone of voice.

• Prepare briefs and agendas: Work with the CEO, CXO, and the wider Membership Experience team to commission and develop meeting briefs and agendas to help ensure smooth and productive meetings.

• Provide administrative support: Take meeting notes, process expenses, book meeting rooms, and accurately record notes and data on our CRM for all meetings and contacts.

• Prepare presentations: Draft talking points and slide decks for both internal and external events to ensure the CEO or CXO are well-equipped to deliver to a high standard.

• Offer ad hoc administrative cover: Provide office management support during the Senior Operations Assistant's vacation and sickness absences.

• Thought partner: Support the CEO and CXO in exploring ideas, navigating complex challenges, and considering different viewpoints while maintaining strict confidentiality.

We are looking for an enthusiastic, resourceful, and conscientious Executive Assistant with a passion for social impact. This role is perfect for someone who enjoys working in a collaborative, varied environment with a broad range of responsibilities.

Ideally, we are looking for someone who has:

• A strong interest in Founders Pledge's mission and a commitment to social impact generally.

• An ability to be proactive, flexible, and self-motivated.

• Excellent communication skills, both in person and in writing.

• A fast-learning mindset with strong IT proficiency.

• Strong problem-solving skills and a knack for tackling new challenges.

• Impeccable attention to detail and a commitment to excellence.

• Strong interpersonal skills and an ability to collaborate across teams or work independently.

• Excellent time management skills and an ability to prioritize concurrent deliverables with multiple stakeholders.

This role is based in our London Bridge office, and the expectation is to typically attend the office 5 days a week to allow for close collaboration with the CEO and CXO, as well as other team members. Some travel may be required for our annual team offsite, and smaller team gatherings.

You can find more about the benefits we offer here, but what makes us truly special is both our mission and our people. We’re a diverse team, from both charitable and commercial backgrounds, who believe that amazing things can happen when we tackle problems together. We offer a flat structure and an opportunity to help shape the future of philanthropy.

We bring the global team together once per year for a global offsite. This is a week of collaborative learning, ideas generation and socialising. In addition to this, each team has the opportunity to meet together at least once per year. 

We are proud to be an equal opportunity employer and value diversity at Founders Pledge. We seek people with different strengths, experiences and backgrounds, who share our drive to understand and solve complex social challenges.

We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Finding solutions to the world’s most pressing problems requires different perspectives and unique ways of thinking and we are committed to building an inclusive and diverse workplace where everyone can do their best work.