Operations Analyst

Position: Operations Analyst

Application Deadline: November 25, 2025

Employment Status: Full-time employee (40 hours a week)

Location: Remote, based between Eastern Time (ET) and Central European Time (CET). Applicants must have the legal right to live and work in the country where they are based. Please note that The Future Society is currently unable to sponsor visas.

Target Start Date: By February 2026

Position Summary:

The Future Society (TFS) is seeking an Operations Analyst to support operations, project management, and communications for our team of 20 staff working on aligning AI through better governance.

Reporting to Operations Manager Eloise Dunn, this hire will work across both the Operations and Communications departments, supporting day-to-day processes that keep TFS running smoothly. The organization has more than doubled in size over the past two years and our Operations team will grow with it.

This role is ideal for a brilliant, mission-driven generalist who thrives on organization, planning, problem solving, and collaboration.

Compensation: For candidates based outside the U.S., $57,100. For U.S.-based candidates, $72,800 (up to $79,200 for specific locations with a higher cost of living). Please note that TFS uses a formulaic salary structure and does not negotiate compensation on an individual basis.

Benefits: For a U.S.-based hire, benefits include medical, dental, and vision insurance as well as a 403(b) retirement plan with an employer match at three percent of salary, 30 days of annual leave (including floating public holidays), and 10 days of sick leave each year. For non-U.S. employees, we match the U.S. standard as closely as possible or use local mandatory levels, whichever is highest.

How to apply: Please complete a job application form for this position. Any questions about the application process should be sent to [email removed - click apply for more details]. Note: Applications will not be accepted via email, please use the form.

Why join The Future Society?

• A chance to do meaningful work for a mission-driven, independent 501(c)(3) nonprofit with a track record of outsized impact.
• An opportunity to help drive AI governance by contributing to meaningful, consequential projects.
• A chance to shape practices and processes within an organization that operates with the energy and agility of a startup.
• A place on our high-performing international team, with connections to a worldwide network of AI experts, policymakers, nonprofits, companies, and institutions.
• A supportive working environment with a culture of collaboration and respect for diversity, equity, and inclusion.

Operations at The Future Society

Our Operations team is key for making things happen at The Future Society, enabling our wider team’s impact in the AI Governance field. We are a collaborative team with high standards for operational excellence and a passion for keeping things organized and effective. Each teammate bring different, valuable experience and perspectives, and we have high levels of trust within the team. We aim to maintain a positive and supportive team culture that is based on friendly, good-humored interactions and a can-do attitude.

Our Operations team members are:

• Ellen O’Connell, Chief Operating Officer
• Eloise Dunn, Operations Manager
• Sam Baskeyfield, Operations Associate
• Bell Arden, Systems Consultant (part time)

Responsibilities:

• Carry out core work across key operational areas, including recruitment, onboarding, employee engagement, retreat planning, tech and systems work, and finance and fundraising.
• Carry out core project management work, including helping with project planning and strategy setting, maintaining project Gantt charts, and following up on tasks and deadlines to help keep AI governance projects on track.
• Work closely with the Communications team to assist with their work management, liaise with the wider team, and manage Comms tools, subscriptions, and contracts.
• Help to maintain and improve our tools and systems setup.
• Follow best practices and continually improve your understanding of operations and project management.
• Manage commitments in a constructive and reliable fashion, with good communication.
• Actively engage in team meetings and discussions.
• Help foster a positive and inclusive team culture, with effective collaboration across the team.
• Support in addressing organizational and team challenges, towards a culture of continuous improvement
• Assist with vendor management and help to identify and resolve issues.

Requirements:

• 2+ years of relevant professional experience in operations, project management, or a similar area of work.
• Mission-driven: Commitment to advancing AI governance and a strong desire to support TFS’s mission of aligning AI through better governance.
• A talented generalist: You will be involved in many areas across the Operations, Communications, and AI Governance teams, so you must be able to get up to speed quickly and be comfortable switching between different tasks.
• Fantastic organizational skills: You have a demonstrated ability to work independently and reliably in a remote environment, and you are great at managing your time, prioritizing effectively, and reliably completing your tasks and projects.
• Detail-oriented, diligent, and tenacious: You complete your tasks to a high standard, and can be trusted not to miss important details. You can be patient and persistent when dealing with complex and sometimes frustrating administrative processes.
• Proactive problem solving: You take the initiative to make feasible suggestions and implement improvements, and you step in to help when you identify problems that are critical to address.
• Collaborative approach: You work well on a team and enjoy supporting others with a positive attitude, clear communication, and the ability to seek and provide guidance when needed.
• Tech adept: You’re a quick learner and will be able to proficiently configure and manage the digital tools and platforms that we use to work remotely and asynchronously—including Google Workspace, Slack, and project management systems on Coda.io. Familiarity with Notion or Asana is helpful.
• Ambition to develop in operations: You are building a career in operations and you will aim to grow your knowledge and skills.
• Willingness to travel: This role will require international travel up to two times a year.

Preferred

• Experience in a small company or organization.
• Experience operating in a global and/or remote-first work environment.
• Experience in a mission-driven setting, particularly in the AI Governance field.
• Familiarity with handling basic financial and HR administrative processes.
• Familiarity with communications functions and web content management (WordPress or similar).

The ideal candidate for this role should have many of the skills and relevant experience described above. If you are hesitant because you do not tick every box but have the passion and skills to excel in the role, we encourage you to submit an application.

About The Future Society:

We work to align artificial intelligence through better governance. Since 2014, The Future Society has been advising decision-makers worldwide, drawing on our analyses and networks. We help governments act for security early, coordinate amidst shifting power dynamics, and navigate technological, catastrophic, and political risks from powerful AI.

As an independent nonprofit organization, we analyze and propose sound AI policy recommendations, build relationships across the spectrum of decision-makers, and facilitate action-oriented dialogue to address risks and promote fundamental freedoms. Our annual flagship event The Athens Roundtable is the leading forum for international dialogue and collective action on AI and the rule of law. Learn more about our work on our About Us page.

We are a global team that operates primarily remotely, with in-person retreats that take place twice a year. In order to overlap with the whole team, team members need to be available for calls between 4pm and 6pm UTC.

Evaluation Process:

• Stage 1: Application
• Stage 2: Work Test
• Stage 3: First Interview
• Stage 4: Second Interview
• Stage 5: Reference Checks & Conversation with Executive Director

TFS is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, parental status, military service, or other non-merit factors.