Senior Executive Assistant (3 Month FTC)

Newton is seeking an enthusiastic, experienced, and highly capable Senior Executive Assistant to provide dedicated support to our Chief Operating Officer (COO) on a 3 month basis covering a sabatical. As a key member of our Senior Executive Office, you will play a vital role in Newton’s Executive Support Function, contributing to the development of a high-performing, world-class support team.

The role is temporary and can be based at either our Head Office in Kingston Bagpuize, Oxfordshire or our London Office, 9 Marshalsea Road.  You will be expected to be in the office 2-3 days a week and travel between these two office locations, and others as required. The salary for this role is £45,000 - £55,000.

• Working closely with the wider Executive Support function and business leaders to provide effective support and increased value to C-Suite Leaders.
• · Managing and maintaining the COOs complex diary and inbox using your in-depth knowledge of their work to make informed decisions.
• As an aligned representative of the COO you’re able to share guidance to others on their views and preferences.
• Supporting the COOs priorities, aligning with Newton objectives and business governance, and acting as a trusted adviser to them. You will have your own views and be confident expressing these to direct the COO.
• You will be closely aligned to the COOs Chief of Staff providing support as needed to them and the wider team.
• Coordinating meetings and events of varying size, including logistics and materials, for internal and external stakeholders.
• Preparing and updating meeting notes, agenda, briefing packs and PowerPoint presentations and ad hoc administration of inbound and outbound documents. You connect the dots between meetings, conversations, internal and external commitments.
• Where appropriate attending meetings with the COO and remaining aligned with all actions that come out of their meetings and ensuring these are progressed and the COOs activity aligns to delivery.
• Working closely with senior external stakeholders such as investors, NEDS, and Chair.
• Taking time to build industry knowledge and insights to deliver greater value to Newton.
• Building strong influential relationships across every area of the business at leadership level to build knowledge.
• Share best practices and demonstrate leadership by example.
• Manage travel, expenses, timecards, and other regular admin activities.
• Attending company and team events such as Development and Review Days.

Requirements

You’ll be a high calibre individual, with exceptional levels of personal drive and eagerness for personal development. An analytical mind coupled with effective communication skills and a positive attitude are essential to fit into the Newton culture.

In addition, the successful candidate will also have/be able to demonstrate the following:

• Multi years experience supporting senior leaders as an Executive/Personal Assistant.
• Advanced diary, travel, and inbox management for remote and office-based executives.
• Enjoys working as a team and shows strong cross-functional collaboration, influencing and relationship-building at all levels.
• Proactive and energetic, anticipating needs, and exercising sound judgment independently, whilst working at pace and with the right sense of urgency.
• Confident, calm, adaptable, and effective under pressure in demanding environments showing strong levels of personal resilience.
• An ability to really put yourself in your stakeholder(s) position to build a real partnership and care about their success displaying empathy whilst balancing all their needs.
• Highly organized, detail-oriented, and able to prioritise and multi-task.
• Excellent communication skills, both written and verbal.
• Strong technical proficiency across the M365 suite and with using AI.
• Discreet, deadline-driven, and consistently adds value to senior leadership.
• Demonstrate a positive, “can do” attitude and strong leadership mindset with a willingness to adapt your hours where needed to meet business demands.