Events Coordinator

Position Details

Location: Remote. This role will be expected to come to Belgrade, Serbia for three weeks in September for onboarding, after which the work is remote. Event Coordinators may be traveling up to 10-12 times per year.

Visa / Work authorization: We can provide visa sponsorship for candidates based in (or relocating to) London (UK) and Berkeley / Bay Area (US), depending on candidate circumstances and role fit. Many trips will be to the US, UK and EU, so please state an inability to enter any of those countries clearly on the application

Type: Full-time.

Start date: August 2026.

Salary range: Salary is dependent upon location and experience. Our estimated range is $50,000 – $70,000 gross.

Deadline to apply: Please submit the application form by July 26, 2026. Applications will be reviewed on a rolling basis.

Core Responsibilities

• Support logistics for Principles of Intelligence events, including venue sourcing, vendor coordination, catering, travel and accommodation arrangements, and on-site setup
• Provide logistical support for the PIBBSS Fellowship program, coordinating travel, housing, scheduling
• Assist with tracking event-related expenditures
• Provide administrative support for the Events and Operations Specialist and work closely with Senior Communications Coordinator to align event planning with organizational priorities and and external-facing materials
• Coordinate post-event wrap-up tasks including feedback collection, expense reconciliation, and documentation of lessons learned for future planning

This role is fully remote, so we’re looking for people who can thrive in an async environment and are genuinely excited to work on AI safety.

Requirements

• Must have
• Hands-on experience coordinating the operational components of in-person events (venue, vendors, catering, travel, lodging)
• Comfortable booking and managing travel arrangements for multiple people simultaneously, including handling changes and last-minute adjustments without losing track of details
• Experience in managing event budget log, including reconciling, and flagging expenditures accurately
• Great to Have
• Experience supporting Fellowship or program logistics, including coordinating cohort-based travel and housing
• Vendor and venue research skills 
• Familiarity with expense management tools
• Interest in or comfort with a research/nonprofit context

Benefits and Salary

Your starting salary range depends on role, prior experience, and location. Our estimated range is $50,000 – $70,000 (gross).

Our benefits include:

• Time off: 4 weeks of paid holiday per year, plus additional personal time off.
• Flexible working hours: Flexible working hours with an emphasis on outcomes and reliable coordination with teammates.
• High ownership & autonomy: A high-trust environment where you’ll own your work end-to-end, with meaningful responsibility and room to improve systems.
• Employment type: We’re open to either full employment or a contractor arrangement, depending on location and candidate preference.
• Team meetups: We get together in person 3-4 times a year for focused work time, great conversations, and the kind of momentum you only get when the whole team is in the same room.

Application Process

1. Application: Submit an application by July 26.
2. Screening call: Attend a brief screening call, where you’ll have the chance to ask questions about the role.
3. Interview: Attend a remote interview to assess strategic thinking and team fit. 
4. Work trial: Attend a paid, remote work trial where you’ll spend the day meeting the team and completing strategic assessments. 
5. Team interviews: Attend one/two additional interviews with the team.
6. References: Share references who can comment on your aptitudes. Good references can notably strengthen your application.