Personal Assistant at AIXI Labs and PrincInt

AIXI Labs is seeking operational support to help build their team as a personal assistant for the Executive Director (Cole Wyeth). As the org is small and this will be less than 20h per week, applicants who desire a full-time role will spend the other half of their time working as an assistant to a research director in PrincInt.

Position Details Location: London, UK Visa / Work authorization: We are unable to provide visas until later this year. Candidates with UK work authorization are given an advantage, but visa may be provided for truly exceptional candidates Type: Part-Time; 50% FTE if only for AIXI, full-time if for AIXI and PrincInt Start date: As soon as possible. Salary range: Salary is dependent upon location and experience. Our estimated range is £45,000 – £50,000 gross for the full-time role.

Core Responsibilities Draft and edit organizational communications including announcements, job descriptions, and internal documentation, coordinating with team members to ensure accuracy and tone Research and compile information to support organizational decision-making, including visa and immigration requirements, travel options, venue sourcing, and vendor comparisons Plan and coordinate team travel, including flights, accommodation, ground transportation, and itinerary management for individuals and groups Support retreat and off-site planning end-to-end, from venue research and logistics coordination to on-site support and post-event wrap-up Set up and maintain communications infrastructure and tooling as organizational needs evolve

Requirements Must have Experience running general logistics and comfortable moving between research, drafting, booking, and coordination tasks Strong written communication Experience coordinating travel or operations across time zones and jurisdictions, including familiarity with visa and immigration research processes Discretion regarding sensitive organizational and personnel information

Great to Have Familiarity with the EA or AI safety ecosystem Comfort with communications tooling setup such as Slack, Notion, email infrastructure, or similar Research synthesis ability

Benefits and Salary Your starting salary range depends on role, prior experience, and location. Our estimated range is £45,000 – £50,000 (gross) for the full-time commitment. Our benefits include: Time off: 6 weeks of paid holiday per year, plus additional personal time off. Flexible working hours: Flexible working hours with an emphasis on outcomes and reliable coordination with teammates. High ownership & autonomy: A high-trust environment where you’ll own your work end-to-end, with meaningful responsibility and room to improve systems. Employment type: We’re open to either full employment or a contractor arrangement, depending on location and candidate preference.

Application Process Application: Submit an application by July 19. Screening call: Attend a brief screening call, where you’ll have the chance to ask questions about the role. Interview: Attend a remote interview to assess strategic thinking and team fit. Work trial: Attend a paid, (possibly remote) work trial where you’ll spend the day meeting the team and completing strategic assessments. Team interviews: Attend one/two additional interviews with the team. References: Share references who can comment on your aptitudes. Good references can notably strengthen your application.