Project Coordinator -Free Wellness Event

What will you be doing?

Click this link to view our previous Anniversary Event for Making Time For Black Mental Health Events

https://caringmindblog.com/2026/05/23/making-time-for-black-mental-heal…

Can you create an income and expenditure spreadsheet to help our small nonprofit event team.

We are looking for a deadline orientated Project Co-ordinator working remotely take responsibility for project tracking for upcoming; Think Tenacity Academy Anniversary Event for 100 people

Main Responsibilities:

Create Project Tracker Spreadsheet

• Charity stall confirmed bookings
• Event fundraising charity stalls income and expenditure
• Ensure project tracker is kept accurate and up to date.
• Track charity stall bookings from initial engagement through to confirmation, invoicing to payment.
• Provide clear Project status to update the CEO and Senior Management Team and wider Project Team at Wednesday weekly meetings via Zoom

We looking for someone who is a highly deadline orientated person to meet team deadlines for financial weekly reports updating the CEO and Senior Management Team (Wednesday).

Create process and templates for: Charity stall clients Communications and follow-ups

You will take responsibility for maintaining professional written communication for charity stall confirmed bookings:

• Sending deadline reminders
• Email invoice reminders.
• Maintaining a clear written record of event sponsorship clients

Are you highly deadline orientated person with experience in private or public sector? Expected start date: First Week In September 2026 (100% Remote Working) using Google Drive and WhatsApp

See our event by clicking this link - https://caringmindblog.com/2026/05/23/making-time-for-black-mental-heal…

What are we looking for?

SKILLS / EXPERIENCE 

• Minimum two years experience maintaining project tracker records with high excitability skills deadline skills.
• Ability to use WhatsApp for project team communications
• Operationally focussed
• Ability to monitor income and expenditure accurately.
• high organisational skills and excellent attention to detail
• effective interpersonal skills
• high written and verbal communication  
• ability to stay calm working under pressure
• must have proactive approach to share new ideas

• self-motivated to work Independently and remotely but can adapt to be a team player

What difference will you make?

This role supports Think Tenacity Events and Free Therapy Team to continue providing FREE counselling and mental health support for our members from the Black community.

This volunteering role will help our nonprofit organisation develop free entry events for 2026 to drive future success for the organisation to educate and raise awareness of Black mental health issues in the community.