Freelance Events Assistant

We’re looking for three confident and experienced freelance Events Assistants to join our onsite team for Blue Earth Summit. Working closely with the Event Manager, each Events Assistant will be responsible for overseeing a dedicated area of the event be it stages, The Marketplace, Courtyard, Sessions/Industry Forums or Workshops. These roles are essential to the smooth build, live operation, and de-rig of the Summit. You’ll act as the key point of contact for your zone, working closely with production, suppliers, partners, and our volunteer team to ensure your area.

Schedule Pre-Production Start: Week commencing 29th September – 2 x 1-hour briefing calls. There may be additional pre-production work required in order to prep for arrival on site. Event Days Tuesday 14th October: 4:00pm – 8:00pm Wednesday 15th & 16th October: 8:00am – 8:00pm Friday 17th October: 8:00am - 1:30pm

Key Responsibilities Act as the main point of contact for any suppliers, partners, and staff working in the area. Manage and support volunteers within the area, ensuring they are briefed, confident, and rotated appropriately. Carry out opening check lists for areas to make sure they are ready to open each day. Manage the capacities of the venue spaces for all sessions as well as the crowd flow in their areas and reporting any issues of concern. Keep track and prorating through any changes to programming that might have knock-on impacts to the show. Ensure your area is kept clean, tidy, and presentable throughout the live event. Coordinate any turnovers of the space between sessions, workshops, or activities during the live event. Troubleshoot issues as they arise and escalate to the central production team when necessary. Oversee de-rig activity in your area, ensuring all materials are cleared and nothing is left behind.

Key Skills & Experience Experience in event and/or production management at live events or mid to large-scale conferences. Excellent communication, time management, and problem-solving skills. A confident, hands-on approach with the ability to adapt quickly. Calm under pressure and great at working with different teams and personalities. Available for full commitment across the five days on site.