Events Assistant

Unifrog’s mission We’re on a mission to level the playing field when it comes to young people finding and applying for their next step after school. We're achieving this by bringing all the available information into one single, impartial, user-friendly platform that helps students to make the best choices, and submit the strongest applications. We also empower teachers and counsellors to manage the progression process effectively. Our outlook is global - we work with schools and universities all over the world, from the US to New Zealand, and from Italy to Hong Kong. We want to make it so that young people can compare every opportunity taught in English, wherever it is in the world, and have all the support they need to make successful applications. We have a clear social purpose, and we’re hugely ambitious. We already work with over half of UK secondary schools, and more than a thousand international schools. We are growing rapidly in terms of the number of our customers, in terms of how much they use our platform, and in terms of the breadth of products we offer (check out this video to hear more about the Unifrog platform). Our team is at the heart of our business and it is integral to our success. We work hard to foster a culture of openness, happiness and innovation, and we commit to helping every individual learn and grow so that they can reach their full potential. We want to hire talented people, whatever their background. If you are excited by our mission and are ready to work hard, please don’t hesitate to apply. We look forward to hearing from you! We believe in the power of diversity. If you are from an ethnic minority background, we would like to strongly encourage you to apply. In advance of applying if you have any questions about working at Unifrog, please contact [email removed - click apply for more details]. Events at Unifrog Whether we’re hosting our annual conference for 300 teachers and advisors in the UK, delivering networking events for international school counselors across the world, or bringing together professionals from across the university and employer sectors to provide them with networking opportunities and unique insights into our student audience, we strive to make our events as engaging and useful as possible. All events at Unifrog are created to best support students, teachers, and careers advisors in key stages throughout the academic year: Our virtual student fairs give students the opportunity to hear from and interact with some of the top universities and employers around the world. Unifrog networking events include opportunities for teachers and international school counselors to have one-to-one conversations with university representatives. They also give teachers the chance to ask specific questions that are relevant to their students. In addition to our virtual events, we run in-person events across the UK to give teachers and our university and employer partners the chance to have direct interaction through exhibitor stands and live sessions. In addition, Unifrog’s partner-facing teams attend external conferences and events across the globe to network with partners and prospective partners. The Events team makes sure they have all the conference kit and marketing materials they need to be successful. What you’ll do As Events Assistant, you’ll play a key role in supporting the team to make sure all our events are delivered to the highest standard. You’ll be working closely alongside our Events Manager (Virtual events) as part of our growing Marketing team to make sure all our events help students to make informed decisions about their next steps. This six-month paid internship is a great opportunity for someone looking to build their experience in events. You'll get hands-on experience supporting a busy events programme, learn how we plan and deliver virtual and in-person events, and take on real responsibility from the start. We'll support you to develop your skills throughout the internship. Virtual events Work alongside the Event Manager, the main point of contact for Unifrog’s virtual events, including webinar series, university fairs and networking events, to support the planning and delivery of these events. Ensure the smooth running of our university fairs and networking events. Become an expert user of the SpotMe platform – send reminders of session start times, spark conversations on the chat function, support live sessions and solve any technical issues. Work collaboratively with the UK and International teams to plan and upload teacher engagement webinars to the Unifrog platform and set them up on Zoom. Act as a host for some of our events – run live sessions, field questions from participants, and facilitate discussions between our expert panelists. Coordinate our webinar hosting team, allocating sessions throughout the year, ensuring hosts have up-to-date training and DBS checks, and troubleshooting technical issues on Zoom In-person events On occasion, support the in-person events team with event set-up and pack-down, including helping prepare and organise event equipment in the office ahead of events. Provide support at in-person events when needed, including welcoming attendees, assisting with registration, and answering questions. Share ideas and feedback to help improve our in-person events and ensure they provide value to our different audiences. External conferences Manage and support the logistics of our conference equipment and make sure equipment and materials are delivered to external conferences and returned to the office in time. Help maintain our conference kit, including auditing equipment, coordinating orders for new items, and suggesting creative additions to help Unifrog stand out at conferences. Other responsibilities Support with our [email removed - click apply for more details] inbox to make sure all emails are responded to in a friendly and professional manner within 24 hours (excluding weekends and holidays). Develop an in-depth understanding of our different audiences. Support the wider Marketing and Events team with ad-hoc requests. What we’re looking for A positive and collaborative team player who enjoys working with colleagues and stakeholders, brings energy and enthusiasm to their work, and is excited to help deliver engaging virtual events. Some previous experience working collaboratively or supporting events would be beneficial. Some experience of organising and delivering large-scale events, for example through work, volunteering, university societies or other activities. Experience of virtual events would be a bonus, but isn't essential. Highly organised and happy to have responsibility for different projects and deadlines High level of attention to detail Excellent communication skills - both in person and written Confident with Google sheets and docs as well as Zoom, and happy to learn new platforms such as SpotMe and Marcom (our virtual events platforms) Comfortable working both as part of a team and independently, and able to take the initiative An interest in the education sector Proactive attitude and willingness to get stuck in. You need to be excited about going beyond the core responsibilities detailed above to improve what we do and make it a success You don’t necessarily need experience of similar roles to apply – if you don’t have relevant experience, we look for readiness and ability to learn. If you’re unsure, please feel free to get in touch. You will be joining a team of highly motivated people who are passionate about our mission of helping students to find the best next step for them after school. If this excites you, you love organising events, and are an energetic person who is willing to learn, then we’d love to hear from you. Working together You’ll regularly be working with: The Events team, including our Events Managers and Events Assistant The wider Marketing team, including our Marketing Leads Our Head of Marketing and Events Our partner-facing teams: Higher Education, Employer, UK schools, and International schools teams You’ll be line-managed by Unifrog’s Events Manager (virtual events). Benefits On our jobs page you’ll find a full list of the benefits we offer our team. Here’s a snapshot: Mission focused Join one of Escape the City’s top 1% employers and help transform careers and destinations for students. Be part of a growing company Become part of a committed, dynamic, and growing company. We want to build our team for the long term: if you do well, we will do our best to make sure you want to stay at the company for a long time. Grow individually Professional development is important at Unifrog. You will define your own 6-month objectives and will be supported by your line manager and the rest of the team to achieve them. You will have an annual training allowance to spend on what you need to grow and progress. Have impact Influence the company’s direction: we love to promote great ideas, wherever they come from. Key details £30,200 per year (pro rata) (Grade A). Fixed-term contract until 30 June 2027 (with the potential for further opportunities depending on business need). Split your time between working remotely and at our office in Hoxton, London (minimum of two days per week). We can only consider based in London, because of the needs of the role. 28 days paid holiday per year (pro rata) (plus bank holidays). Working hours are 9am to 5pm, Monday to Thursday, and 9am to 4:30pm on Friday. Start date: as soon as possible, though we will be flexible for the right candidates. If you require reasonable adjustments, or want to discuss any details about the role before applying, please contact Mhairi (details on our website). We can only consider candidates who have the right to work in the UK. Application process Deadline: 10:00am (GMT) on Thursday 5th November 2026. We may need to close applications early if we receive a lot of interest. As long as you’ve already started applying, we’ll give you 48 hours’ notice of the deadline changing - so if you’re thinking of applying, please start an application so we can keep you updated. Stage 1: Application form (~1 hour) Visit our website to upload your CV and complete the questions and tasks below. Please note that we do not review CVs at this stage of the application process so please be as specific as possible about your experience. i. What personally motivates you to want to work at Unifrog? (250) words) ii. With reference to examples of your recent experience, what would make you an excellent candidate for this role? (250 words) iii. Based on your experience of organising events, what do you think is the most important factor in making a virtual Unifrog University Fair* successful, and why? (250 words) *Unifrog runs virtual University Fairs where around 30 university exhibitors host live sessions and answer students’ questions in their virtual booths. The Events team coordinates each fair from start to finish, ensuring everything runs smoothly and supporting students and exhibitors throughout the event. Your answers are an opportunity to let us know more about your motivations and experience. While we understand that candidates might want to use AI to improve parts of their application, we strongly encourage you to write your answers independently. Please note, we compare all answers to an AI generated answer. Where we suspect AI has been used to write the majority of the answer, this will be taken into consideration when scoring. Stage 2: Video call interview (1 hour) Standard Q&A from a panel of three, including questions about your experiences and how these relate to the role, and scenario questions based on common situations you might face (plus time for your questions). Phone interviews will be held throughout the application window. Video call interviews will be held w/c 9th November 2026. Inclusion and diversity at Unifrog How we communicate Within the company we try to foster a culture of innovation, and a happy working environment, both because this is the right thing to do, and because we think this results in the most effective team. To this end we believe in open communication, celebrating successes, supporting each other, not being afraid to be wrong or to fail, and promoting good ideas wherever they come from. Embedded EDI As a platform that supports teachers and students from a huge variety of backgrounds it’s important that our team and leadership reflects this diversity. This is something we are actively working towards and prioritising. We embed diversity, equity and inclusion across everything we do, continually evaluating policies and practices to make sure they are inclusive and equitable. To make sure everyone’s voice is heard and people have the opportunities to learn to be better allies in the workplace, we encourage the team to share what they’re celebrating, facilitate training and group discussions, and seek regular feedback about what more the company could do to help people feel included. Recruitment processes To ensure that our recruitment process is consistent and fair, we anonymise your application and therefore do not see your name, personal, educational or professional background. We also randomise the order of responses so that it’s less likely that a candidate is advantaged or disadvantaged by where their answers appear compared to other candidates.