Logistics Officer

Oxfam is a global movement of people working together to end the injustice of poverty. Do you have a degree in Logistics, Supply Chain Management, Procurement, Business Administration, Operations or a closely related field? Do you have at least three years of relevant experience in procurement, logistics, fleet, asset or administrative management? Do you have demonstrable experience managing procurement transactions, supplier relationships and supporting documentation? If the answer is yes, then we would like to hear from you. The Role: Oxfam is looking for Logistics Officer KEY RESPONSIBILITIES: 1. Procurement and Supplier Management — 30% Implement compliant, transparent and cost-effective procurement processes in Mozambique, applying regional standards and approved procurement procedures. · Process procurement requests and obtain quotations, bids and supporting documentation in accordance with applicable thresholds and donor requirements. · Prepare bid comparison schedules, procurement recommendations, purchase orders and contract documentation for review and approval by authorised personnel. · Verify that procurement files contain the required approvals, quotations, conflict-of-interest declarations and other supporting records. · Coordinate with the Logistics Coordinator and regional procurement colleagues on shared purchasing opportunities, supplier frameworks and cross-country sourcing. · Maintain an up-to-date supplier database and support supplier prequalification, performance reviews and corrective action. · Monitor supplier delivery schedules, quality, contractual commitments and outstanding orders, escalating delays or disputes promptly. · Coordinate importation, customs clearance and related documentation in compliance with Mozambican requirements. · Submit complete supplier payment documentation to Finance within agreed timelines and follow up on outstanding transactions. · Identify opportunities to improve value for money, reduce avoidable costs and strengthen procurement lead times. · Report suspected fraud, collusion, conflicts of interest or procurement irregularities through established procedures. 2. Fleet, Asset, Inventory and Logistics Management — 25% Maintain effective, safe and accountable management of logistics resources in Mozambique, using regional systems and standards. · Maintain accurate asset registers, inventory records and asset movement documentation using approved organisational systems. · Conduct scheduled physical verifications and reconcile discrepancies with recorded information. · Coordinate asset tagging, allocation, transfer, return and disposal in accordance with approved procedures. · Monitor vehicle servicing, maintenance, insurance, registration, roadworthiness and utilisation. · Maintain accurate vehicle logbooks, mileage records, fuel consumption records and maintenance histories. · Monitor driver compliance with vehicle-use procedures, journey management requirements and applicable safety standards. · Coordinate vehicle inspections and investigate or report accidents, damage, loss and other incidents through established channels. · Manage the receipt, storage, dispatch and tracking of goods, ensuring appropriate documentation and controls throughout the supply chain. · Monitor inventory levels and report risks of stock-outs, loss, damage or excess holdings. · Provide reliable logistics information to support regional asset utilisation, fleet planning and cost optimisation. 3. Facilities, Administration and Travel Support — 15% Ensure that assigned office facilities and administrative services support efficient programme and organisational operations. · Coordinate office maintenance, repairs, utilities, cleaning and other facilities services within approved arrangements. · Monitor lease and service-contract obligations and flag renewals, payment issues and contractual risks in good time. · Manage office supplies and consumables, applying appropriate stock controls and cost-conscious purchasing practices. · Coordinate staff and visitor travel arrangements, accommodation, visas and permits where applicable, in collaboration with relevant teams. · Ensure that travel and field-movement arrangements follow organisational security guidance and established approval processes. · Support the organisation of meetings, workshops, training sessions and other programme activities. · Maintain complete and accessible administrative and logistics records, including documents required for audit and compliance purposes. · Identify opportunities to standardise administrative processes and use shared services efficiently. 4. Compliance, Reporting, Data and Financial Controls — 15% Ensure that logistics transactions are properly documented, reported and managed in accordance with applicable standards. · Apply Oxfam procurement and logistics policies, donor requirements, national legislation and delegated approval limits. · Maintain complete procurement, fleet, asset, inventory, facilities and contract files, with clear audit trails. · Prepare accurate and timely monthly logistics reports covering procurement activity, supplier performance, assets, fleet, expenditure and outstanding actions. · Provide inputs to logistics budgets, forecasts, procurement plans and expenditure reviews. · Monitor assigned expenditure against approved budgets, identify variances and escalate potential overspending or unbudgeted commitments. · Maintain accurate and up-to-date information in designated logistics and financial systems. · Support internal and external audits, compliance reviews, stock counts and implementation of agreed corrective actions. · Identify and escalate risks relating to fraud, conflicts of interest, asset misuse, supplier non-performance and regulatory non-compliance. · Apply appropriate segregation of duties and ensure that purchasing, receipt, verification and payment processes follow established controls. · Contribute operational data and analysis to regional logistics reviews and continuous improvement initiatives. 5. Humanitarian Preparedness and Emergency Logistics — 5% Support Mozambique's contribution to the SAF Cluster's humanitarian readiness and response capability. · Maintain readiness of assigned vehicles, equipment, logistics arrangements and emergency supplies. · Support contingency planning, emergency procurement preparations and the identification of potential suppliers and transport options. · Provide timely logistics support to humanitarian teams during emergency preparedness, response and recovery operations. · Support the rapid mobilisation and movement of supplies, personnel and equipment in accordance with approved response arrangements. · Follow emergency procurement procedures and ensure that urgent transactions remain appropriately authorised and documented. · Escalate logistics constraints, supply disruptions, security concerns and resource requirements to the Logistics Coordinator and relevant response leads. · Contribute to post-response reviews and implementation of lessons learned. 6. Partner Support and Regional Coordination — 5% Contribute to the SAF Cluster's partner-led operating model and consistent regional logistics practice. · Provide practical guidance to partners on procurement documentation, asset management, inventory controls and logistics compliance, within agreed support arrangements. · Identify partner capacity gaps and refer these to the Logistics Coordinator for prioritisation and technical support. · Coordinate with logistics colleagues in other SAF countries to share supplier information, operational lessons and relevant market intelligence. · Implement common regional tools, templates, reporting requirements and procedures. · Identify opportunities for shared services, harmonised procurement and more efficient logistics arrangements. · Contribute to regional logistics planning and other assignments agreed with the Logistics Coordinator. 7. Team Coordination, Service Delivery and Continuous Improvement — 5% Promote effective teamwork, accountability and responsive logistics services. · Coordinate the day-to-day activities of assigned administrative or logistics support staff, where applicable. · Support objective setting, performance feedback, coaching and capacity development within the scope of delegated supervisory responsibilities. · Agree service priorities and delivery timelines with the Logistics Coordinator and relevant programme teams. · Maintain effective communication with colleagues, suppliers and service providers to resolve operational issues promptly. · Identify recurring bottlenecks and recommend practical improvements to logistics systems, workflows and customer service. · Contribute to a collaborative, inclusive and accountable working environment consistent with Oxfam's values and safeguarding standards. If you have any questions about the role, we'd love to hear from you. Please e-mail us at [email removed - click apply for more details], making sure you include the job title and reference number of the role you're asking about. Please be aware we are unable to accept CVs or applications via e-mail. To apply, please use the "apply now" button on the right hand side of this advertisement What we are looking for: We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do. An ideal candidate for the role will also be / have: SKILLS AND COMPETENCE: Essential: Degree in Logistics, Supply Chain Management, Procurement, Business Administration, Operations or a closely related field At least three years of relevant experience in procurement, logistics, fleet, asset or administrative management. Demonstrable experience managing procurement transactions, supplier relationships and supporting documentation. Working knowledge of procurement controls, competitive sourcing, contract administration and donor compliance. Knowledge of Mozambican regulatory requirements relevant to procurement, imports, customs clearance and transport. Experience maintaining asset registers, inventory records, fleet documentation and operational reporting systems. Good numerical, analytical and organisational skills, with strong attention to detail. Proficiency in Microsoft Office and the ability to use digital systems for procurement, inventory and reporting. Ability to prioritise competing demands, meet deadlines and resolve operational problems with limited supervision. Strong communication and relationship-management skills, including the ability to work effectively across functions and with external service providers. Ability to work collaboratively within a regional, matrixed operating model. Commitment to Oxfam's values, feminist principles, safeguarding, ethical conduct and accountability. Clean driving license held for more than 2 years We offer: We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits. From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more. You can read more about all Oxfam has to offer here. How to apply: As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.