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Join Forward Institute as a Production Associate and contribute to high-quality experiences for senior leaders.
Overview
Salary
£0
Location
Remote
Nomad Friendly?
Expires
Expires 06-11-26 - Applications reviewed after this date
Organisation summary Shaping a better future through responsible leadership.
Role Summary
- Support the Production team for a confidential project over six weeks, working 3-4 days per week.
- Plan, prepare and deliver high-quality experiences for senior leaders, including coordinating venues, suppliers, and logistics.
- Prepare materials and support live delivery on the day.
- Ensure alignment with mission values through sustainable choices.
Role Requirements
- Exceptional organisation, warmth, and care.
- Experience in event planning and logistics.
- Ability to maintain detailed event plans, checklists, and schedules.
- Skilled in participant support and administration.
- Proficiency with Salesforce and event delivery support.
We’re looking for an experienced freelance Production Associate to support a confidential project over the next six weeks, working 3-4 days per week.
Working alongside our Production team, you’ll help plan, prepare and deliver high-quality experiences for senior leaders, from coordinating venues, suppliers and logistics to preparing materials and supporting live delivery on the day.
This is a hands-on role for someone who takes pride in getting the details right, stays calm when plans change and can get up to speed quickly. You’ll be working on a sensitive project with senior stakeholders.
If you bring exceptional organisation, warmth and care to everything you do, we’d love to hear from you.
Event planning and logistics
- Creative event design and event management
- Coordinate bookings and practical arrangements for venues, travel, accommodation, catering and suppliers.
- Work at pace, balancing good judgement and budgets, and making sure our choices reflect our values, from sustainable caterers to suppliers that support our mission as well as the bottom line.
- Organise printing, signage, participant packs and event materials; prepare and maintain event kits and equipment, proactively managing our storage so every event is polished and professional.
- Keep event plans, checklists, risk registers and schedules accurate and up to date.
Participant support and administration
- Support onboarding, calendars, coaching schedules and practical participant communications, including managing shared inboxes.
- Maintain accurate attendance and programme records, including in Salesforce.
- Support purchase orders, invoices, expense tracking, meeting notes and other team administration.
Live event delivery
- Practical support with event set-up, registration, room preparation, catering, participant support and pack-down, including virtual sessions.
- Take ownership of agreed on-site tasks, flag issues early and respond calmly when plans change.
- Create welcoming, inclusive experiences that reflect FI’s standards.
- Help run our internal events and day-to-day hospitality, so our office reflects the same care and production values we bring to our programmes.
