PMO Manager

Are you looking for a PMO role with genuine job ownership and autonomy? Can you make project plans that translate to reality within a scaling business? Are you comfortable working with a variety of planning and tracking and analytical tools?

The Role:

We are looking for a delightfully odd individual who will join our People & Biz Ops Team as a PMO Manager. We're a small team with an active growth mindset, supporting a business of nearly 100 people. We're a purpose-led company, made up of a diverse team who share a belief in a simple set of promises: Eat Good. Do Good. Stay Odd

Primary responsibilities:

As the PMO Manager, you will own the full lifecycle for annual planning process and ongoing maintenance of Plan. Throughout the year, you'll own regular reporting & change management processes. 

• Ownership of Company Governance processes including assisting with Board Reporting; deputising for the Secretariat including C-Suite briefings when necessary; and ad-hoc support for the Chair and Directors. Able to run other Leadership & Senior Management meetings on an ad-hoc basis and deliver administrative and secretariat requirements.
• Deliver compliance and risk related training and processes including those related to GDPR; internal security, Cyber Security and Information Security and own writing, implementation and updating of policies and procedures.
• Develop, Coordinate and maintain Business Continuity Planning including testing and reviews
• Own proactive Risk and Issue Management across all Business Functions, including Quarterly Risk Review and enabling Risk Owners to identify resolutions for issues or escalation points where necessary
• Provide support for communications and objectives setting process and regular tracking.
• Support Legal and Contract Management for the business and contribute to the development of a long term Legal Support Strategy. 
• Drive a strong contracting process ensuring a clear approval process in line with delegated authority, VfM contracting process and the right contract in place with necessary terms dependent on amount / risk of the engagement.
• General Office Management: Ownership of Risk Reviews and Assessments; Insurance processes; IT Security and Tooling
• Become the Subject Matter Expert at Oddbox for all things Risk and Compliance.
• Actively Manage a RAID Log, assist with Risk articulation, mitigation and associated reporting

What we’re looking for:

• Broad PMO or Project Analyst or Risk/Compliance experience with the ability to report on multiple cross-functional initiatives and timelines and associated risk management accurately and concisely.
• Project Management experience including annual planning and ongoing management through project lifecycle.
• Excellent written and verbal communication skills and the ability to communicate at all levels of a business, both internally and externally.
• Ability to build strong relationships and anticipate the needs of CEO and Senior Leaders to ensure information is available when needed- Proactive, solution-focused outlook
• Generalist Experience of Risk and Compliance ideally including implementation of new policies and procedures
• Ability to work with Autonomy and with ambiguity
• Curious with a desire to learn
• Confidence in communicating with stakeholders to challenge and engage in a diplomatic way
• Experience of legal / contract / procurement process management
  
  

Other details:

• Start date – ASAP
• Duration of role – permanent / full-time
• Location – Our office in Vauxhall offers a great space to work and collaborate. Our People & Biz Ops team spend approximately 3 days each week in Vauxhall. Our colleagues also occasionally spend some time in our Distribution Centre in Croydon and co-packing facility in Birmingham
• Our Hiring Process-
  • You'll normally hear back from us within 3 days of your application:
  • If your application matches our requirements, we'll arrange an initial call with Fiona-Jane, our Talent Partner.
  • We'll then invite you to complete a (timed) case study to get to know you and your skills a little better.
  • If you are successful during the case study, we'll invite you to a skills-based interview with our Head of People and Business Operations, Fiona.
  • Our final stage competency interview will be with Fiona again, and our CEO Emilie