Programme Support Officer

Description

British Antarctic Survey are looking for a Programme Support Officer to join our Research Development and Support team.

The team provides support service to our science and projects teams. Their expertise includes identifying and developing new business and research opportunities, supporting the pre- and post-award stages of research grants and postgraduate study, managing large European funded projects, and managing science facilities & laboratories in the UK and the Polar Regions.

Purpose

To provide administrative duties to assist the funded projects at BAS within the ReDS team. This includes tracking of activities and actions, dissemination of results, meeting organisation, report preparation, paying invoices and managing expenses, and adding value through communication and dissemination activities such as the project websites and social media accounts.

Qualification

Maths and English GSCE or equivalent experience

Duties

Support projects managed by the ReDS post-award team

Tasks will include:

• Manage the organisation and paperwork for project meetings, including room bookings, catering, travel, accommodation, document preparation, and follow up minutes and actions. Liaise with NERC on funding expenses, and provide admin support to the Programme Manager with the meeting content and its delivery.
• Manage publications: allocate publication numbers to scientists, track progress from submission to publication, log published papers in required databases, and ensure versions are available for open access
• Ensure expenses are claimed correctly, support the production of the BAS personnel timesheets as needed, and liaise with BAS finance and corporate services.
• Manage project websites/web pages, and social media accounts, including continuous updates.
• Provide support for the following:
• o Reporting – science, management and deliverables
• o Deliverables & milestones
• o Website/document sharing
• o Press/publicity
• o Managing mailing lists
• o Video conferencing and webinars

The above lists are not exhaustive and the job holder is required to undertake such duties as may reasonably be requested within the scope of the post. All employees are required to act

professionally, co-operatively and flexibly in line with the requirements of the post and UKRI.

Publication date: 10 June 2022

Closing date for receipt of application forms is: 17 July 2022

At BAS, our vision is to be a world-leading centre for polar science and operations. Making our vision a reality depends on the excellence and diversity of our staff. We are committed to creating a workplace where all our staff can flourish and succeed. BAS is a Disability Confident employer, we are proud to hold a bronze Athena Swan award and we are a member of enei, the Employers Network for Equality & Inclusion.

We appreciate the importance of achieving work-life balance and support this with a number of family and carer-friendly policies. Plus a flexible working policy for those who may wish to amend their working pattern or arrangement.