Finance Assistant

Join Glean as they are looking for a Finance Assistant

As Glean continues to grow, the demands on the Finance team are ever-increasing. There is the requirement to respond quickly and precisely to enquiries from a range of internal and external stakeholders, whilst managing day-to-day tasks and ensuring monthly, quarterly and annual deliverables are met.

🎯 Purpose

The Finance Assistant will provide critical operational support to the Finance team and the entire business, ensuring accurate and timely handling of all transactions, and driving efficiency and process improvements across the function.

💡 Responsibilities

  • Primary ownership of purchase ledger, responsible for invoice entry, obtaining appropriate approvals, payments and supplier queries
  • Prepare bank payments for approval, and reconcile all company bank accounts on a timely basis
  • Primary ownership of payroll processing, working with EX team and outsourced payroll providers to maintain payroll data and ensure accuracy of payments
  • Preparation of quarterly VAT Returns and US Sales Tax submissions
  • Monitor and maintain the Fixed Asset Register
  • Support for sales ledger and credit control
  • Process staff expense claims
  • Ownership of balance sheet reconciliations for key accounts
  • Assist in the preparation of monthly management accounts, including variance analysis on over/under spend against budget
  • Respond to queries from wider business
  • Support the COO, CFO, Head of Finance and Finance Business Partner with ad-hoc queries and requests as required

🙋 About You


  • Prior experience with purchase ledger and payroll essential
  • Proficient in Microsoft Excel and/or Google Sheets
  • Strong attention to detail and a commitment to accuracy
  • Ability to communicate effectively with stakeholders at all levels internally and externally - build and maintain effective working relationships and be the “go-to” finance representative on areas owned (e.g. purchase invoices, payroll)
  • A self-starter, able to work autonomously, identify workloads and prioritise accordingly - especially when working remotely
  • Ability to identify and implement improvements to processes, to maximise automation and efficiency
  • Willingness to adapt and respond to the changing and varied needs of the business
  • A team player, willing to support the rest of the small Finance team


  • Experience with Xero highly preferable
  • Experience with Pleo and Cledara for spend management, or Pento for payroll processing is an advantage
  • Understanding of, or experience working in, a SaaS business

💰 Salary and benefits 

  • £25,000 - £33,000 dependent upon experience 
  • 33 days annual leave (Inclusive of bank holidays)
  • 3 gifted days off at Christmas
  • Generous individual learning and training allowance 
  • Truly flexible hours to suit when you work best 
  • Full home working set up and beautiful collaborative office space 
  • Nomad working policy with family travel insurance 
  • Enhanced 26 weeks maternity and 4 weeks paternity (fully paid)
  • Health cash plan (from glasses to massages) 
  • 6% employer pension contribution

About Us

Glean empowers learners with the confidence and ability to build useful knowledge in an age of information overload. Our inclusive learning technology is used by 100,000s of students to gain 21st century learning skills with a proven note taking process. We aim to reduce waste by helping learners to get more value from working with spoken language.  

Our mission is to challenge how the world thinks about learning so that it’s more accessible, productive, and purposeful for all learners. Join our values-driven and growing team if you’re excited by our goal to change a million lives for the better.