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Join our dynamic team as an Executive Assistant to top executives and play a pivotal role in shaping the future of our innovative company.
Overview
Salary £60000
Location London, England, United Kingdom,
Nomad Friendly? In-person- London United Kingdom
Expires Expires at anytime
Our company is at the forefront of technology and innovation, providing an exciting opportunity for a driven Executive Assistant (EA) to partner with our CTO, CPO, and CMO. As a vital contributor to our leadership team, you'll be immersed in a fast-paced, cutting-edge environment where your organizational skills and strategic planning will directly impact our growth and success.
- Organization summary - Support top-tier executives in a leading-edge company, managing complex schedules and leading strategic projects.
- Role Summary
- Manage and optimize the complex schedules of senior executives.
- Prepare and coordinate all meeting agendas and materials.
- Draft project plans, memos, and track action items.
- Create presentations and comprehensive reports.
- Build and maintain key internal and external relationships.
- Plan and manage business travel itineraries.
- Facilitate communication across supported teams and manage company-wide events.
- Role Requirements
- Minimum 3 years of experience in executive support.
- Strong organizational, record-keeping, and documentation skills.
- High emotional intelligence with excellent listening and communication abilities.
- Proficient in Google Workspace, Microsoft Office, and similar tools.
- Experience with Slack, Jira, Trello, or equivalent platforms.
- Responsive and proactive in communication and problem-solving.
- Russian language proficiency and project management experience are pluses.
- Salary Range
- UK - ₤50,000 - ₤60,000 gross per year, dependent on skills and experience.
We are looking for a long-term EA partner to our CTO, CPO and CMO to manage their complex schedules. This person needs to be a self-starter who demonstrates a strong sense of ownership in their work and is also capable of leading complex team projects.
Your Experience
Must have:
- At least 3 years of providing executive support or other related professional experience.
- Exceptional skills in organising information, record-keeping, and documentation.
- A high degree of emotional intelligence in listening and communication.
- Excellent writing, editing, project planning, and time management skills.
- Critical, creative thinking, proactive problem solving, and the capacity to exercise considerable judgment and initiative.
- Proficiency in Google Workspace or comparable Microsoft and Mac word processing, spreadsheet and presentation software.
- Proficiency with Slack, Jira, Trello, or similar task and team management tools.
- Very responsive to email, Slack and other requests.
Nice to have:
- Our Engineering and Product organisations are based across Western and Eastern Europe, so proficiency in Russian is a plus.
- Project management experience is desirable
What you'll be doing
You'll be responsible for:
- Running complex and constantly changing diaries, strategically structuring schedules based on current priorities, across time zones, and ensuring the executives are on time & prepared.
- Coordinate the diary and organising all agendas and materials, circulating and chasing up any resulting actions
- Drafting project plans and memos, identifying priorities, tracking action items and communicating status reports.
- Creating comprehensive presentations and reports.
- Forming productive relationships internally and externally and leveraging these to coordinate administrative work, manage collaborations, gather required information, and provide reports as needed.
- Working on assignments requiring considerable organisational skills, initiative, and critical judgment with an understanding of the stakes and key members involved or impacted.
- Proactively addressing potential challenges or obstacles to ensure efficient execution of ideas and communications.
- Smart travel planning; creating sensible travel itineraries that work both for the individuals and the business.
- Ensure effective communication across the teams you support.
- End-to-end ownership of workshops; working with executives to plan agendas, prepare materials & facilitate.
- Ensure that all communication platforms are managed, and priorities are being flagged & responded to promptly on behalf of the executives and to the executives.
- Run and manage Company all hands and team level town halls
Salary Range:
UK - ₤50,000 - ₤60,000 gross per year.
Ranges may vary depending on your skills, competencies and experience.
