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Office Manager - 3 days a week



Posted over 30 days ago...


Join the Chilly's Team as a Part-Time Office Manager and Supercharge Our Growth


icon Salary

No salary declared ūüėĒ

icon Location

London United Kingdom

icon Expires

Expires at anytime

Organisation Summary: Chilly's is on an exciting path of business growth and is looking for a part-time Office Manager to support this journey. As a valued member of the team, you'll be a key player in enhancing our people experience and ensuring the seamless functioning of our new canalside Old Street office. This role is perfect for someone passionate about fostering a positive work culture within a vibrant, growing company.

  • Role Summary:
    • Oversee the daily operations of a 50-person office, making it a productive and well-being focused environment.
    • Manage office space, including bookings, maintenance, and supplies.
    • Handle office budgets and negotiate vendor contracts.
    • Act as the primary contact for facility issues and vendor management.
    • Ensure compliance with Health and Safety regulations and perform risk assessments.
    • Support the People team with wellbeing initiatives and internal events.
    • Assist with tech issues and solutions within the office.
    • Collaborate on employee onboarding and physical space policies.
    • Provide administrative and assistant support to various teams.
  • Role Requirements:
    • At least 2-3 years of office management experience, preferably within a People team.
    • Knowledge of Health and Safety regulations, facilities management, and vendor relations.
    • Exceptional organizational skills with a focus on details and solutions.
    • Strong communication skills, both written and verbal.
  • Benefits:
    • Generous holiday allowance, plus a day for your birthday.
    • Pension contribution, Bupa cash plan and healthcare, and life insurance.
    • Employee discounts on Chilly‚Äôs products.
    • Access to professional development, physical and mental wellbeing support, and a variety of perks at work.

Office Manager - 3 days a week (Monday, Wednesday and Thursday)

Chilly’s is seeking a highly organised and proactive part-time Office Manager to support the next stage of the Chilly's journey, as we supercharge our business growth. This new role will play a crucial part in our people experience, ensuring the smooth day-to-day operations of the new office. 

This is an exciting 3 day a week part-time opportunity to manage our brand new office. You will be supporting and maintaining a great company culture, collaborating with all teams within the business and overseeing all daily office operations.

What you'll be working on:

  • Oversee and manage the operations of our canalside Old Street based office (c50 people), ensuring that the work environment is conducive to productivity and team wellbeing¬†
  • Manage the office space, including meeting room bookings, coordinating maintenance and repairs, and ensuring all necessary supplies and equipment are available for the team
  • Manage office budgets, negotiating contracts with vendors
  • Being the go-to person for the reporting of facilities issues, booking tradespeople and managing vendors
  • Ensure and monitor compliance with Health and Safety Regulations; conduct risk assessments, maintain accurate records and report any raised issues
  • General domestic duties¬†
  • Supporting the People team with wellbeing initiatives
  • Design and implement initiatives for a positive work culture¬†
  • Working with the People team to plan and oversee internal events and Company socials¬†¬†
  • Supporting the office and individuals with any tech questions and issues, proposing solutions to the Company
  • Work within and closely with the People team in supporting employee onboarding, employer value propositions and all policies relating to physical space¬†
  • Support the wider teams with administration and assistant duties including occasional organising of travel


  • Highly organised, people-focused, practical and driven to find solutions¬†
  • Min 2-3 years office management experience, ideally as part of a People team with knowledge of delivering a leading people experience
  • Knowledge of office and employee Health and Safety regulations, facilities management and working with vendors and contractors
  • Excellent attention to detail, accuracy and follow up
  • Able to use initiative and work autonomously
  • Effective communication skills, written and verbal.


What we offer:

  • Holiday: 25 days plus 1 day for your birthday
  • Pension contribution
  • Bupa cash plan and Bupa healthcare
  • Life Insurance with YuLife
  • Employee discounts on all Chilly‚Äôs products
  • A range of benefits, discounts and deals through our ‚Äėperks at work‚Äô initiative
  • Development to support your growth with Chilly‚Äôs
  • Physical and mental wellbeing support

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