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Join the Chilly's Team as a Part-Time Office Manager and Supercharge Our Growth
Overview
Salary
No salary declared 😔
Location
London United Kingdom
Expires
Expires at anytime
Organisation Summary: Chilly's is on an exciting path of business growth and is looking for a part-time Office Manager to support this journey. As a valued member of the team, you'll be a key player in enhancing our people experience and ensuring the seamless functioning of our new canalside Old Street office. This role is perfect for someone passionate about fostering a positive work culture within a vibrant, growing company.
- Role Summary:
- Oversee the daily operations of a 50-person office, making it a productive and well-being focused environment.
- Manage office space, including bookings, maintenance, and supplies.
- Handle office budgets and negotiate vendor contracts.
- Act as the primary contact for facility issues and vendor management.
- Ensure compliance with Health and Safety regulations and perform risk assessments.
- Support the People team with wellbeing initiatives and internal events.
- Assist with tech issues and solutions within the office.
- Collaborate on employee onboarding and physical space policies.
- Provide administrative and assistant support to various teams.
- Role Requirements:
- At least 2-3 years of office management experience, preferably within a People team.
- Knowledge of Health and Safety regulations, facilities management, and vendor relations.
- Exceptional organizational skills with a focus on details and solutions.
- Strong communication skills, both written and verbal.
- Benefits:
- Generous holiday allowance, plus a day for your birthday.
- Pension contribution, Bupa cash plan and healthcare, and life insurance.
- Employee discounts on Chilly’s products.
- Access to professional development, physical and mental wellbeing support, and a variety of perks at work.
Office Manager - 3 days a week (Monday, Wednesday and Thursday)
Chilly’s is seeking a highly organised and proactive part-time Office Manager to support the next stage of the Chilly's journey, as we supercharge our business growth. This new role will play a crucial part in our people experience, ensuring the smooth day-to-day operations of the new office.
This is an exciting 3 day a week part-time opportunity to manage our brand new office. You will be supporting and maintaining a great company culture, collaborating with all teams within the business and overseeing all daily office operations.
What you'll be working on:
- Oversee and manage the operations of our canalside Old Street based office (c50 people), ensuring that the work environment is conducive to productivity and team wellbeing
- Manage the office space, including meeting room bookings, coordinating maintenance and repairs, and ensuring all necessary supplies and equipment are available for the team
- Manage office budgets, negotiating contracts with vendors
- Being the go-to person for the reporting of facilities issues, booking tradespeople and managing vendors
- Ensure and monitor compliance with Health and Safety Regulations; conduct risk assessments, maintain accurate records and report any raised issues
- General domestic duties
- Supporting the People team with wellbeing initiatives
- Design and implement initiatives for a positive work culture
- Working with the People team to plan and oversee internal events and Company socials
- Supporting the office and individuals with any tech questions and issues, proposing solutions to the Company
- Work within and closely with the People team in supporting employee onboarding, employer value propositions and all policies relating to physical space
- Support the wider teams with administration and assistant duties including occasional organising of travel
Requirements
- Highly organised, people-focused, practical and driven to find solutions
- Min 2-3 years office management experience, ideally as part of a People team with knowledge of delivering a leading people experience
- Knowledge of office and employee Health and Safety regulations, facilities management and working with vendors and contractors
- Excellent attention to detail, accuracy and follow up
- Able to use initiative and work autonomously
- Effective communication skills, written and verbal.
Benefits
What we offer:
- Holiday: 25 days plus 1 day for your birthday
- Pension contribution
- Bupa cash plan and Bupa healthcare
- Life Insurance with YuLife
- Employee discounts on all Chilly’s products
- A range of benefits, discounts and deals through our ‘perks at work’ initiative
- Development to support your growth with Chilly’s
- Physical and mental wellbeing support
