Return to jobs Return to jobs

Office Manager - 3 days a week

Chilly's

Clock

Posted over 30 days ago...

Expired

Join the Chilly's Team as a Part-Time Office Manager and Supercharge Our Growth

Overview

icon Salary

No salary declared ūüėĒ

icon Location

London United Kingdom

icon Expires

Expires at anytime

Organisation Summary: Chilly's is on an exciting path of business growth and is looking for a part-time Office Manager to support this journey. As a valued member of the team, you'll be a key player in enhancing our people experience and ensuring the seamless functioning of our new canalside Old Street office. This role is perfect for someone passionate about fostering a positive work culture within a vibrant, growing company.

  • Role Summary:
    • Oversee the daily operations of a 50-person office, making it a productive and well-being focused environment.
    • Manage office space, including bookings, maintenance, and supplies.
    • Handle office budgets and negotiate vendor contracts.
    • Act as the primary contact for facility issues and vendor management.
    • Ensure compliance with Health and Safety regulations and perform risk assessments.
    • Support the People team with wellbeing initiatives and internal events.
    • Assist with tech issues and solutions within the office.
    • Collaborate on employee onboarding and physical space policies.
    • Provide administrative and assistant support to various teams.
  • Role Requirements:
    • At least 2-3 years of office management experience, preferably within a People team.
    • Knowledge of Health and Safety regulations, facilities management, and vendor relations.
    • Exceptional organizational skills with a focus on details and solutions.
    • Strong communication skills, both written and verbal.
  • Benefits:
    • Generous holiday allowance, plus a day for your birthday.
    • Pension contribution, Bupa cash plan and healthcare, and life insurance.
    • Employee discounts on Chilly‚Äôs products.
    • Access to professional development, physical and mental wellbeing support, and a variety of perks at work.

Office Manager - 3 days a week (Monday, Wednesday and Thursday)

Chilly’s is seeking a highly organised and proactive part-time Office Manager to support the next stage of the Chilly's journey, as we supercharge our business growth. This new role will play a crucial part in our people experience, ensuring the smooth day-to-day operations of the new office. 

This is an exciting 3 day a week part-time opportunity to manage our brand new office. You will be supporting and maintaining a great company culture, collaborating with all teams within the business and overseeing all daily office operations.

What you'll be working on:

  • Oversee and manage the operations of our canalside Old Street based office (c50 people), ensuring that the work environment is conducive to productivity and team wellbeing¬†
  • Manage the office space, including meeting room bookings, coordinating maintenance and repairs, and ensuring all necessary supplies and equipment are available for the team
  • Manage office budgets, negotiating contracts with vendors
  • Being the go-to person for the reporting of facilities issues, booking tradespeople and managing vendors
  • Ensure and monitor compliance with Health and Safety Regulations; conduct risk assessments, maintain accurate records and report any raised issues
  • General domestic duties¬†
  • Supporting the People team with wellbeing initiatives
  • Design and implement initiatives for a positive work culture¬†
  • Working with the People team to plan and oversee internal events and Company socials¬†¬†
  • Supporting the office and individuals with any tech questions and issues, proposing solutions to the Company
  • Work within and closely with the People team in supporting employee onboarding, employer value propositions and all policies relating to physical space¬†
  • Support the wider teams with administration and assistant duties including occasional organising of travel

Requirements

  • Highly organised, people-focused, practical and driven to find solutions¬†
  • Min 2-3 years office management experience, ideally as part of a People team with knowledge of delivering a leading people experience
  • Knowledge of office and employee Health and Safety regulations, facilities management and working with vendors and contractors
  • Excellent attention to detail, accuracy and follow up
  • Able to use initiative and work autonomously
  • Effective communication skills, written and verbal.

Benefits

What we offer:

  • Holiday: 25 days plus 1 day for your birthday
  • Pension contribution
  • Bupa cash plan and Bupa healthcare
  • Life Insurance with YuLife
  • Employee discounts on all Chilly‚Äôs products
  • A range of benefits, discounts and deals through our ‚Äėperks at work‚Äô initiative
  • Development to support your growth with Chilly‚Äôs
  • Physical and mental wellbeing support
Medal
Computer

Hire with Escape

Showcase your progressive organisation and post your open roles to the biggest UK community of purpose driven job seekers.

Get Started