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Executive Assistant - Part Time, Flexible Hours

Runway East

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Posted over 30 days ago...

Seize the opportunity to balance career and flexibility as an Executive Assistant at Alma, a frontrunner in fit-out services

Overview

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No salary declared 😔

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London United Kingdom

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Expires at anytime

Organisation summary - Alma is at the forefront of providing top-tier fit-out services, known for its commitment to efficiency and excellence. By catering to esteemed clients such as Runway East, Alma has established itself as an indispensable force in the real estate sector. This part-time Executive Assistant role offers a unique chance to be part of a mission-driven company that values innovation and exceptional service, all while enjoying a flexible work schedule.

  • Role Summary
    • Provide comprehensive support to the CEO, facilitating smooth operations.
    • Partake in financial management tasks including payroll and invoicing.
    • Engage in operational support through document processing and report preparation.
    • Manage the CEO's personal and professional commitments as a personal assistant.
    • Become the communication nexus for various stakeholders.
    • Ensure meticulous document control and correspondence management.
  • Role Requirements
    • Minimum of two years' experience in executive support roles.
    • Exceptional organisational skills and attention to detail.
    • Proven ability to multitask effectively while maintaining high standards.
    • Strong interpersonal and relationship-building capabilities.
    • Discretion with confidential information is imperative.
    • Proficiency in MS Office, Google suite, and office management systems.
  • Benefits
    • Competitive pro rata salary and benefits.
    • Part-time hours with flexible scheduling.
    • Dynamic and supportive work environment for personal and professional growth.

Part-time, Flexible Hours (3 days per week, 1 day in-office)

The Opportunity:

Are you looking to balance a career with flexibility? Join Alma, a leader in fit-out services, as our part-time Executive Assistant. This pivotal role supports our CEO and keeps our operations running smoothly. It's perfect for someone who thrives in a fast-paced environment and enjoys a variety of tasks—from financial management to personal assistant duties.

Role Overview:

In this role, you will manage critical day-to-day functions that support both our CEO and our operational processes. Your ability to organise effectively and manage financial tasks will be key to our success. This position offers the flexibility of part-time hours with the requirement to be in the office one day per week.

Key Responsibilities:

  • Diary and Appointment Management: Masterfully organise the CEO's diary, ensuring optimal scheduling of meetings and appointments.
  • Financial Administration: Oversee payroll processing and invoicing, ensuring accurate records and timely transactions.
  • Operational Support: Manage the processing of company invoices and receipts, assist in preparing financial reports, and support budgeting activities.
  • Personal Assistant Duties: Provide personal support to the CEO, helping manage both professional and personal commitments to maximise efficiency.
  • Communication Hub: Serve as the primary point of contact for executives, employees, clients, and other external partners.
  • Document Control: Handle all office correspondence, manage documentation, and prepare communications as directed by the CEO.

Requirements

  • Experienced: You bring at least two years of experience in a similar role, proving your capability in executive support.
  • Organised and Detail-Oriented: Your organisational skills are unmatched, and you have an eagle eye for detail.
  • Multitasker: You're adept at juggling various tasks simultaneously, always maintaining high standards.
  • Communicator: You possess strong interpersonal skills, building relationships easily and effectively.
  • Discreet: You handle confidential information with the utmost discretion and integrity.
  • Tech-Savvy: You are proficient in MS Office, Google suite and familiar with various office management systems.

Benefits

We Offer:

  • A competitive salary (pro rata) and benefits package.
  • The flexibility of part-time, adaptable hours.
  • A dynamic, supportive work environment where you can grow both personally and professionally.

About Alma:

Alma is dedicated to providing exceptional fit-out services, with a focus on efficiency and excellence. As a key player in the industry, we ensure our clients, including major firms like Runway East, receive unparalleled service. Join us in our mission to excel and innovate within the real estate sector.

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