South African Fair Finance Coalition Administrative Project Coordinator

350.org is looking for a detailed oriented Administrative Project Coordinator to support the Fair Finance Coalition. The role involves managing finances, reporting to donors, coordinating meetings and research, and ensuring smooth communication between Coalition members and with other stakeholders. 

About 350.org

350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here. 

350.org is an equal opportunity employer. 350.org strives to be an inclusive and collaborative group ofpeople who bring a variety of approaches to the work we do. We’re committed to the principles of justice, and we try to build a safe workplace where everyone is treated fairly and enjoys workingtogether. We value new perspectives, ideas of all sorts, and different ways of working. Diverseperspectives and experiences improve the way 350.org carries out our work – including what wedecide to work on and how creatively/effectively we do that. We do our best to make staff positionsaccessible to all potential team members, regardless of race, national origin, ethnicity, age, disability,assigned gender, gender expression or identity, sexual orientation or identity, religion or creed,veteran status, marital or parental status, and genetic information. We also strive to include teammembers in communities most impacted by climate change or impacted by other kinds ofenvironmental, social, and economic injustice.

About the role

The FFCSA Administrative Project Coordinator will support the work of the coalition towards realising its objectives. This work will primarily be through liaising with members and funders, and the coordinator would ensure the Coalitions is inclusive, and that information about the work of the Coalitions is easily available to partners. The day to day work would include both administrative and project work. As well as tracking the Coalitions budget and reporting on the Coalitions work, tasks could also include convening and preparing for Coalition meetings, coordinating and implementing research projects, supporting campaigns and advocacy work and helping Coalition members prepare for and implement projects. A strong financial management background is required, and the ideal candidate will have some knowledge or experience of working on financial institutions and/or climate change.

The coordinator will be employed by 350.org and report to the 350.org South African Team Leader (350.org is the lead partner of the Coalition), but will work closely with all Coalition partners. Currently the other Coalition partners are: CER, ACRP, CALS, Oxfam South Africa, Justica Ambiental and Earthlife Africa.

Responsibilities

• Finance
  • Working with the 350.org finance team, prepare and track the FFCSA budget, including tracking of subgrants. Provide regular reports on the budget.
  • Support the annual audit: ensure that the project finances are meticulously up-to-date, all supporting documentation is stored and easily accessible and during the audit, support the finance team in responding to audit queries.
• Administrative
  • Coordination of the monthly and ad-hoc FFCSA meetings: scheduling, preparing the agenda and ensuring minutes are captured and shared with clear, time-bound action points.
  • Manage FFCSA information resources - ensure all relevant documents and information is stored, organised and easily accessible to partners.
  • For in-person meetings, organise the logistics of the meeting including venue, accommodation and transport.
  • Respond to and direct enquiries to the Coalition to relevant members.
• Together with the 350.org development team, compile regular reports on FFCSA work for funders and ensure reporting/project spreadsheets are kept up to date with accurate information.
• Project work
  • Coordinate research projects. Working with the Coalition to develop terms of reference, engage researchers (either FFCSA partners or consultants) and manage the research project through to completion including regular feedback and support in disseminating research outputs to relevant stakeholders.
  • Provide support to partners for FFCSA projects, including logistical support and potentially on-ground support. Projects could include a DFI/Civil Society Forum, a research project with and in a community affected by a DFI project and the FFCSA website.
• From time to time, take on other tasks assigned by FFCSA (e.g. media reviews and alerts pertaining to target DFIs).

Competencies

• Technical: Bookkeeping, administrative and finance management, particularly for not-for-profit organisations, including tracking budgets, preparing narrative and financial reports - high proficiency with spreadsheet basics is required. Experience in reporting to funders, management of logistics of meetings, travels, workshops and other events. Knowledge and experience in organising files, data, etc.  
• Ethical Practice: Strong commitment to workplace justice, diversity, equity and inclusion and able to apply them in day-to-day work. Ability to make sound judgments, exercise discretion and credibility, and act as an agent who promotes fairness, integrity and accountability across the Coalition.
• Relationship Management: Ability to build, nurture, promote and influence healthy work relationships, particularly across different organisations with different ways of working and to work as an effective member of the Coalition. Ability to discuss work issues and to manage conflict. Ability to interact with staff from diverse cultures and backgrounds with sensitivity and respect.
• Self-Management: Ability to set professional boundaries. Resilient and able to manage oneself and keep composure under pressure. Able to work independently.
• Communication: Ability to communicate clearly internally and externally.  Ability to listen to and address concerns of others, and to transfer and translate information from one level or project team to the whole Coalition.
• Others: Organised, detail-oriented and accurate. Able to create work plans and anticipate deadlines. Be comfortable juggling multiple priorities with competing deadlines. 

Required skills and experience

• Bachelor’s Degree or equivalent work experience (work coordinating diverse stakeholders working together for a common goal, civil society coalitions, work in labour unions, etc.).
• Experience conducting or managing research projects and researchers.
• At least three (3) years of experience with administrative work with a focus on organisational-related tasks, bookkeeping, budget management, budget management and tracking, reporting, ideally in an international context.
• Funder administration (outcome harvesting, MEAL, narrative and financial reporting).
• Event organising skills, including stakeholder engagement, event management and communications, travel and accommodation bookings.
• Ability to communicate clearly and concisely.
• Proficient with virtual meeting technology, use of internet-based software for calendaring/scheduling, google suite, Microsoft Office, Box, and other online communication and collaboration technologies.

Desired skills and experiences

• Has an interest in climate change, development finance or other social & environmental justice issues.

We are looking for someone who is comfortable working both independently and in teams, highly responsive, and able to lead initiatives as well as take direction from others.

Position Type: Part-time, 21.6 hours per week until December 2027

Application Deadline: Although we hope to begin interviews during the week of 24th June, this job is open until filled, or the hiring manager determines that they can no longer accept applications. 

Start Date: 1st August 2024 (flexible) 

Compensation: Salary tier 1.3 with a prorated salary of R332,607.60 p/a

Location: South Africa with a preference for Gauteng

Applicants must have the legal authorization to work for any employer in South Africa. We are unable to sponsor or take over sponsorship of an employment visa at this time.

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If you have suggestions for us on how to do this better, we really value your input and stronglyencourage you to write to us at[email removed - click apply for more details]with the subject line ‘Hiring Feedback’.