PA & Project Coordinator

ABOUT THE ROLE

The roles main responsibilities will be as follows:

• Diary management, scheduling and managing deadlines for the Co-Founder & MD
• Support of the wider management team
• Act as first point of contact – deal with correspondence and phone calls
• Responsible for organising meetings and appointments, often with high profile organisations and individuals
• Assist in organising and supporting at events and conferences
• Coordination of Co-Founder’s attendance at events and conferences
• Managing databases and filing systems
• Researching and booking travel and accommodation for work trips, occasionally for the wider team
• Collating and submitting expense claims
• Occasional research and writing briefing notes for meetings
• Assisting with and compiling presentations ahead of meetings
• Taking minutes and actions from meetings (both internal and external)
• Create timelines, work-back schedules and follow up on actions
• Occasionally organising the Co-Founder’s personal commitments including travel
• Occasional international travel

ABOUT YOU

For this role you will need to have:

• Excellent written and verbal communication skills – happy to pick up the phone to the UN one day and book a party venue the next
• Strong organisational skills with ability to prioritise a busy and often conflicting workload
• A flexible and professional approach, remaining calm and assured under pressure
• Be adaptable and able to change your workload and take on ad hoc tasks
• The ability to build relationships across diverse teams both locally and globally
• The confidence to engage with senior/high profile contacts and their teams
• Ability to work as part of a team and enjoy doing that
• The confidence in your ability to use own judgment and make decisions in order to prioritise and negotiate
• Be able to exercise both tact and diplomacy 
• The ability to deal with sensitive information with discretion and to maintain confidentiality
• Excellent IT skills – confident with all Office apps
• You should be known as the organised one – and pride yourself on your ability to multitask. You should always be able to think one step ahead and plan diary clashes, travel time and international time differences before they become an issue
• Be able to occasionally work out of normal office hours

ABOUT PROJECT EVERYONE

Project Everyone was devised by Richard Curtis (filmmaker and founder of Comic Relief) and is executed by a team of communications and campaign specialists who sit at the heart of a global network of civil society organisations, public sector partners, brands, government departments, UN agencies, public figures and social influencers.

We exist to make the Global Goals famous and universally known, and to establish them as the framework by which governments, businesses, and citizens take action and make progress towards a fairer world by 2030. 

We use our creative and strategic resources to produce content and curate events for all of our audiences across digital platforms, advertising sites, media outlets, social channels, in offline forums and to garner press attention. 

ONE TEAM; 17 GOALS

We’re a collaborative, passionate and motivated team working towards an amazing set of Global Goals. We support, nurture and challenge each other daily, and have a relatively flat structure, where feedback and ideas are welcomed. We have created a space based on ideas and passion and are actively looking to welcome people from diverse backgrounds and experiences.

This is an ideal opportunity for someone looking to become part of a young, vibrant team in a friendly, creative fast paced office based in Notting Hill. We are very mission driven and as an organisation with huge ambition, we are all very happy to get stuck in with whatever needs doing. A passion for the Global Goals would be ideal, as well as knowledge of current affairs and pop culture.

DIVERSITY AT PE

PE is an equal opportunities employer that works with partners and organisations globally. We benefit from the knowledge and skills that these culturally diverse teams bring. We’re therefore keen to create a team with a variety of skills that come together regardless of race, colour, ancestry, religion, sex, nationality, sexual orientation, age, citizenship, marital status, disability, or gender identity

JOB DETAILS

CONTRACT TYPE – 12 month fixed term contract

SALARY - £28,000 - £32,000 depending on experience

The expectation for ths role is that it will predominantly officed based – Our office is in Notting Hill